SUMMARY OF ACTIONS TAKEN BY

CITY OF SANTA CLARA CITY COUNCIL

THIS DOCUMENT IS PREPARED AS A SUMMARY ONLY AND IS NOT INTENDED TO BE AN OFFICIAL RECORD OF CITY COUNCIL ACTIONS. THE OFFICIAL MINUTES OF EACH MEETING ARE AVAILABLE IN THE CLERK’S OFFICE APPROXIMATELY THREE WEEKS FOLLOWING THE MEETING.

 

 

 

 

April 07, 2015

 

 

6:00 PM
Closed Session
Council Conference Room
Conference with Labor Negotiators
Pursuant to Government Code Section 54957.6
City designated representatives: Julio J. Fuentes, City Manager (or designee)
Employee organization(s):
Unit #1 - Santa Clara Firefighters Association, IAFF, Local 1171
Unit #2 - Santa Clara Police Officer's Association
Unit #3 - IBEW Local 1245 (International Brotherhood of Electrical Workers)
Unit #4 - City of Santa Clara Professional Engineers
Units #5, 7 & 8 - City of Santa Clara Employees Association
Unit #6 - AFSCME Local 101 (American Federation of State, County and Municipal Employees)
Unit #9 - Miscellaneous Unclassified Management Employees
Unit #9A - Unclassified Police Management Employees
Unit #9B - Unclassified Fire Management Employees
Unit #10 - PSNSEA (Public Safety Non-Sworn Employees Association)
[NO REPORTABLE ACTION]
and
Conference with Legal Counsel - Anticipated Litigation
Pursuant to Government Code Section 54956.9(d)(2) - Exposure to litigation
Number of potential cases:  1
FACTS AND CIRCUMSTANCES:  Pursuant to Government Code Section 54956.9(e)(2)
1.  Financial support and management of Santa Clara Convention Center
[NO REPORTABLE ACTION]
and
Conference with Legal Counsel - Existing Litigation
Pursuant to Government Code Section 54956.9(d)(1)
Vinod K. Sharma, et al. v. Successor Agency to the
Redevelopment Agency of the City of Santa Clara, et al.
Sacramento County Superior Court Case No. 34-2013-80001396
[NO REPORTABLE ACTION]
and

Governing Board of the Successor Agency to the
City of Santa Clara Redevelopment Agency
Conference with Legal Counsel - Anticipated Litigation
Pursuant to Government Code Section 54956.9(d)(2) - Exposure to litigation
Number of potential cases:  1
FACTS AND CIRCUMSTANCES:  Pursuant to Government Code Section 54956.9(e)(2)
1.  Financial support and management of Santa Clara Convention Center
[NO REPORTABLE ACTION]
and
Governing Board of the Successor Agency to the
City of Santa Clara Redevelopment Agency
Conference with Legal Counsel - Existing Litigation
Pursuant to Government Code Section 54956.9(d)(1)
Vinod K. Sharma, et al. v. Successor Agency to the
Redevelopment Agency of the City of Santa Clara, et al.
Sacramento County Superior Court Case No. 34-2013-80001396
[NO REPORTABLE ACTION]

 

 

REGULAR MEETING

7:00 PM in the City Hall Council Chambers

 

 

APPEAL OF HEARING DECISIONS OF THE CITY COUNCIL MUST BE MADE TO THE SUPERIOR COURT WITHIN 90 CALENDAR DAYS OF FINAL ACTION. BECAUSE OF THE AGENDA PROVISION FOR RECONSIDERATION, FINAL ACTION IS DEEMED TO OCCUR AT THE END OF THE NEXT REGULAR MEETING PURSUANT TO CITY COUNCIL POLICY (P&P 042). (CODE OF CIVIL PROCEDURE SECTION 1094.6)

 

 

1.

PLEDGE OF ALLEGIANCE AND STATEMENT OF VALUES:

 

 

2.

ROLL CALL:

 

A.

Present:  Council Members Caserta, Davis, Gillmor, Kolstad, Marsalli and O'Neill and Mayor Matthews.

 

3.

APPROVAL OF MINUTES:

 

A.

March 9, 2015 - Special Meeting.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk

 

B.

March 10, 2015.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk

 

4.

CONTINUANCE/EXCEPTIONS:

 

A.

Reconfiguration of roadway space on Tasman Drive to be considered on April 21, 2015.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Public Works

 

5.

 

SPECIAL ORDER OF BUSINESS:

6.

UNFINISHED BUSINESS:

 

A.

Possible Reconsideration of Actions Taken at Immediately Preceding Meeting. (See Summary of Actions for potential reconsideration, which is attached to the posted Agenda and is in the Agenda Packet Binder in the Council Chambers.)

 

B.

Acceptance of the 2015-2017 Council goals and prioritization of strategic objectives and set status report updates to Council on a quarterly basis.

 

• ACTION:

Approved

 

• ASSIGNMENT:

City Manager

 

7.

CONSENT CALENDAR:

 

[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion.  There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public.  If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]

 

A.

Departmental Reports

 

1.

Acceptance of the work performed by Granite Construction Company, Inc. on Santa Clara Various Streets and Roads Preservation Project for Benton Street, Los Padres Boulevard and Lincoln Street and authorization to record a Notice of Completion with the County Recorder (CE 13-14-04).

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Public Works

2.

Approval of the sale of police canine Jax for $1.00 to Officer Nathan Crescini and to execute a sales agreement that relieves the City of any future liability for Jax's actions and any future veterinary expenses.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Chief of Police

3.

Approval of the sale of police canine Cezar for $1.00 to Officer Chris Bell and to execute a sales agreement that relieves the City of any future liability for Cezar's actions and any future veterinary expenses.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Chief of Police

4.

Approval of the use of City Electric forces for the installation of facilities at 2990 and 2994 Kaiser Drive and 2980-3006 Via Torino Place.

 

• ACTION:

Approved

 

• ASSIGNMENT:

 

Dir. Electric

5.

Reappointment of various Board/Commissions/Committee members for the terms ending June 30, 2019; declare vacancies for the full term ending June 30, 2015; set Special Orders of Business for the promotion of vacancies; set deadlines for receipt of applications and interview/appointment dates; and set a Special Order of Business on June 23, 2015 for the presentation recognizing outgoing members.

 

• ACTION:

Approved

 

• ASSIGNMENT:

City Clerk

6.

Approval of the Release of Interest relinquishing, releasing and quitclaiming all City interest in a portion of the public utility easement and public alley as dedicated by that Easement Agreement (Book 4247 O.R., Page 574) document encumbering 2611 El Camino Real to SHAC ECR Apartments, LLC and authorization to record the document (APN 216-01-012, 025, 033, 036, 048 and portion of 019; SC 18,738).

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Public Works

7.

Approval to set the salary for Fiber Splicing Technician position candidate Leonardo San Pedro at Step "4" of the salary range for Schedule D1-32.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Human Resources

8.

Approval to set the salary for Senior Electric Utility Engineer - Distribution Planning position candidate Jeevan Valath at Step "2" of the salary range for Schedule E-46.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Human Resources

9.

Approval to set the salary for Utility Locator position candidate Joseph Gartner at Step "4" of the salary range for Schedule D2-22.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Human Resources

10.

Approval of the revised as-needed job description for Microfilm Processor and title change to Records Assistant.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Human Resources

11.

Adoption of a Resolution of Intention to order that the alternative method for the levy of benefit assessment be made applicable to the City of Santa Clara Parking Maintenance District No. 122, set June 16, 2015 for the public hearing to approve the Fiscal Year 2015/16 Director's Report and authorization to publish and post the notice of public hearing.

 

• ACTION:

Adopted Resolution No. 15-8216.

 

• ASSIGNMENT:

 

Dir. Public Works

12.

Adoption of a Resolution of Intention to order that the alternative method for the levy of benefit assessment be made applicable to the Santa Clara Convention Center Complex Maintenance District No. 183; set June 16, 2015 for a public hearing and authorization to publish and post the notice of public hearing.

 

• ACTION:

Adopted Resolution No. 15-8217.

 

• ASSIGNMENT:

Dir. Public Works

13.

Approval of the appointment of Mayor Matthews as Alternate to the Santa Clara Valley Water Commission and the updated City Council Committees List for the 2015 calendar year.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Executive Assistant

 

B.

Agreements

 

1.

Approval of Amendment No. 2 to the Agreement with RMC Water and Environment for an additional amount not to exceed $100,000 to provide Sanitary Sewer Hydraulic Modeling Support services and authorization to make minor, non-substantive modifications, if necessary.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Public Works

2.

Approval of Call No. 15-1 for Professional Services with N. Harris Computer Corporation in an amount not to exceed $304,700 for user acceptance testing and deployment phase 2 of the Advanced Metering Infrastructure Project.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Electric

3.

Approval of an Agreement for the Performance of Services and the Transmission Outage Application (TOA) Suite Software License Agreement with Daniel L. Sun, Inc. dba Sun-Net Consulting in an amount not to exceed $226,000 to add the Transmission Application Suite functionality to the Electric Control Center.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Electric

4.

Approval of an Agreement for the Performance of Services with Univar USA, Inc., in an amount not to exceed $204,735 for the first year of the Agreement, or a total of $882,432.42 for the term of the Agreement, to provide bulk chemicals for the Donald Von Raesfeld (DVR) Power Plant.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Electric

 

5.

Approval of an Agreement for the Performance of Services with Randazzo Enterprises, Inc., in the amount not to exceed $66,687, for the demolition and associated abatement services of the King's Highway Motel located at 1031 El Camino Real.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Public Works

6.

Approval of an Agreement for the Performance of Services with APC International, Inc., in an amount not to exceed $332,720, for construction inspection and management services for the Trimble Road Trunk Sanitary Sewer Improvement Project.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Public Works

7.

Approval of an Agreement for Design Professional Services with Steinberg Architects, in an amount not to exceed $100,000, for the Northside Branch Library regarding the Leadership in Energy and Environmental Design (LEED) Silver Certification and Construction Administration close out items remaining to be completed.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Public Works

8.

Approval of an Agreement for the Performance of Services with Vision Technology Solutions, LLC, dba Vision Internet Providers, in an amount not to exceed $81,985, for city website and content implementation services.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Information Technology

 

C.

Reports for Information and Possible Action

 

D.

Minutes to Note and File

 

1.

Historical and Landmarks Commission - February 5, 2015.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk

2.

Ethics Committee - March 5, 2015.

 

• ACTION:

Noted and filed as amended to reflect that Dr. Thomas Shanks was in attendance.

 

• ASSIGNMENT:

City Clerk

 

E.

Routine Written Petitions for Approval

 

8.

ITEMS SET FOR HEARING:

 

[Planning Commission items not being appealed, or which are not related to an appeal, will be heard under BOARDS AND COMMISSIONS FOR ACTION.]  If you challenge a City Council land use decision in court, you may be limited to raising only those issues you or someone else raised at this hearing before the City Council or in written correspondence delivered to the City at, or prior to, the City Council hearing on the matter.  (California Government Code Section 65009)

 

A.

CONTINUED PUBLIC HEARING - Alan Square Project, 1701 Lawrence Road: 
1) Deny the applicant's request to reduce the in-lieu parkland dedication fee.
2) Adoption of a Resolution approving General Plan Amendment #82 to change the land use designation from Medium Density Residential to Low Density Residential; a Resolution approving the Rezone from Agricultural (A) to Planned Development (PD) to construct a nine-unit attached townhome development with a private street in conjunction with the demolition of existing structures; and a Resolution approving a Tentative Subdivision Map to create a nine-lot subdivision.

 

• ACTION:

Denied the request to reduce the in-lieu parkland dedication fee and adopted Resolution No. 15-8218, Resolution No. 15-8219 and Resolution No. 15-8220.

 

• ASSIGNMENT:

Dir. Planning

 

9.

BOARDS AND COMMISSIONS FOR ACTION:

 

10.

CONSENT ITEMS PULLED FOR DISCUSSION:

 

11.

PUBLIC PRESENTATIONS:

 

This item is reserved for persons to address the Council on any matter not on the agenda that is within the subject matter jurisdiction of the City. The law does not permit Council action on, or extended discussion of, any item not on the agenda except under special circumstances. The Council, or staff, may briefly respond to statements made or questions posed, and the Council may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on forms available by the door in the Council Chambers.

 

A.

Gabby Trudeau:  Reported on the success of the recent Ulistac Natural Area's Wildflower Day and thanked the City for its support.

 

B.

Deborah Bress:  General comments of concern.

 

C.

Scott Lane:  General comments of concern.

 

12.

REPORTS FOR COUNCIL ACTION:

 

A.

Approval of the establishment of Capital Improvement Project No. 2875 - Great America Parkway and Tasman Drive Street Lighting Improvement Project and an appropriation in the amount of $1,500,000 from the Electric Department Rate Stabilization Fund.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Electric

 

B.

Approval of transfers totaling $1,200,000 to the Fairview Substation Project 2403 and authorization to approve Contract Change Order #5 with KBL/Overaa in the amount of $512,951 and future change orders up to $486,000.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Electric

 

C.

Authorization to accept from the Santa Clara City Library Foundation and Friends unexpended Land Sale Reserve funds remaining from the construction of the Northside Branch Library and approval to transfer $325,000 to the Central Park Library Refurbishment project.

 

• ACTION:

Approved

 

• ASSIGNMENT:

City Librarian

 

13.

BILLS AND CLAIMS/PROGRESS PAYMENTS:

 

A.

Approval of Bills and Claims and Progress Payments.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Finance

 

14.

REPORTS OF COUNCILORS AND SPECIAL COUNCIL COMMITTEES:

 

A.

Reports regarding conference attendance, if any.

 

B.

Mayor Matthews:  Provided a handout on his attendance at recent community events.

 

15.

CITY MANAGER REPORTS:

 

16.

CLOSED SESSION MATTERS:

 

A.

City Attorney Reports:

 

B.

Set April 21, 2015 at 6:00 pm in the Council Conference Room for a Conference with Labor Negotiators pursuant to Government Code Section 54957.6, City designated representatives: Julio J. Fuentes, City Manager (or designee), Employee organization(s):  Unit #1 - Santa Clara Firefighters Association, IAFF, Local 1171; Unit #2 - Santa Clara Police Officer's Association; Unit #3 - IBEW Local 1245 (International Brotherhood of Electrical Workers); Unit #4 - City of Santa Clara Professional Engineers; Units #5, 7 & 8 - City of Santa Clara Employees Association; Unit #6 - AFSCME Local 101 (American Federation of State, County and Municipal Employees); Unit #9 - Miscellaneous Unclassified Management Employees; Unit #9A - Unclassified Police Management Employees; Unit #9B - Unclassified Fire Management Employees; Unit #10 - PSNSEA (Public Safety Non-Sworn Employees Association) and a Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1), Vinod K. Sharma, et al. v. Successor Agency to the Redevelopment Agency of the City of Santa Clara, et al., Sacramento County Superior Court Case No. 34-2013-80001396.

 

• ACTION:

Approved

 

• ASSIGNMENT:

City Attorney

 

17.

ADJOURNMENT:

 

A.

In Memory of Michael Johnson (City of San Jose Police Officer for 14 years killed in the line of duty on March 24, 2015) to Tuesday evening, April 21, 2015, at 6:00 pm for a Closed Session in the Council Conference Room and to 7:00 pm for the regular scheduled meeting in the City Hall Council Chambers.