CITY OF SANTA CLARA

www.santaclaraca.gov

 

CITY COUNCIL MEETING

 

AGENDA

A complete agenda packet with back-up reports is available at either City Library beginning Saturday before the Tuesday meeting or at the City Clerk's Office on weekdays.  A complete agenda packet is also available at the City Council meeting and on the City's website.

 

May 20, 2014

 

6:00 pm
Closed Session
Council Conference Room
City Council/City Council acting as the Governing Board of the

Successor Agency to the City of Santa Clara Redevelopment Agency
Conference with Legal Counsel - Existing Litigation
Pursuant to Government Code Section 54956.9(a)
Vinod K. Sharma, et al. v. Successor Agency to the

Redevelopment Agency of the City Santa Clara, et al.
Sacramento County Superior Court Case No. 34-2013-80001396
and
Conference with Legal Counsel - Existing Litigation
Pursuant to Government Code Section 54956.9(a)
James Weaver v. City of Santa Clara, et al.
United States District Court Case No. CV12-06334 PSG

 

 

REGULAR MEETING

7:00 PM in the City Hall Council Chambers

 

 

APPEAL OF HEARING DECISIONS OF THE CITY COUNCIL MUST BE MADE TO THE SUPERIOR COURT WITHIN 90 CALENDAR DAYS OF FINAL ACTION. BECAUSE OF THE AGENDA PROVISION FOR RECONSIDERATION, FINAL ACTION IS DEEMED TO OCCUR AT THE END OF THE NEXT REGULAR MEETING PURSUANT TO CITY COUNCIL POLICY (P&P 042). (CODE OF CIVIL PROCEDURE SECTION 1094.6)

 

1.

PLEDGE OF ALLEGIANCE AND STATEMENT OF VALUES:

 

2.

ROLL CALL:

 

3.

APPROVAL OF MINUTES:

 

A.

April 22, 2014.

 

4.

CONTINUANCE/EXCEPTIONS:

 


 

5.

SPECIAL ORDER OF BUSINESS:

 

A.

Recognition of outgoing Youth Commission Members.

 

B.

Appointment of the 2014-15 Youth Commission.

 

C.

Presentation of a Youth Commission scholarship.

 

6.

UNFINISHED BUSINESS:

 

A.

Possible Reconsideration of Actions Taken at Immediately Preceding Meeting. (See Summary of Actions for potential reconsideration, which is attached to the posted Agenda and is in the Agenda Packet Binder in the Council Chambers.)

 

B.

Adoption of a Negative Declaration pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15050(b) and adoption of Ordinance No. 1925 to add Article V (Polystyrene Foam Disposable Service Ware) to Chapter 13.20 (Storm Drains and Discharges) to Title 13 (Public Services) of the City Code to prohibit the use of polystyrene foam disposable food service ware.

 

7.

CONSENT CALENDAR:

 

[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion.  There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public.  If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]

 

A.

Departmental Reports

 

1.

Note and file the Departmental Activity Report for the month of February 2014.

2.

Approval for the use of City Electric forces for the installation of facilities at 2727 Augustine Drive.

3.

Acceptance of the Santa Clara Convention Center and Convention-Visitor's Bureau (SCCC-CVB) Activity Report for Fiscal Year 2013-14 Third Quarter.

4.

Approval of the job description for Utility Business Systems Manager, set the control point at $11,370 per month, and add this specification to the City's Conflict of Interest Code, Disclosure Category 1.

5.

Authorization to accept the donations given in support of the 27th Annual Arbor Day/Earth Day celebration held on April 25, 2014.

6.

Approval of the revised job description for Per Diem Police Officer Special Events As Needed.


 

7.

Pass to print an Ordinance amending Chapter 5.35 (Taxicabs) of Title 5 (Business Licenses and Regulations) of the City Code to ensure that pedicabs are regulated like taxicabs.

8.

Adoption of a Resolution approving a Water Supply Assessment for the proposed Santa Clara Square development located at 2455-2727 Augustine Drive and 3333 Bowers Avenue.

 

B.

Agreements

 

1.

Approval of a Call Agreement with SBW Consulting and Call No. 14-1, in an amount not to exceed $101,250, for the CoolerMiser Direct Install Program third party energy efficiency program.

2.

Approval of Call No. 14-1 for Professional Services with Energy & Resource Solutions, Inc., in an amount not to exceed $1,090,333, for management and administration of business energy efficiency public benefit programs for Fiscal Year 2014-15.

3.

Approval of Amendment No. 1 to Work for Others Agreement No. 64556 with Battelle Memorial Institute, Pacific Northwest Division, to extend the termination an additional three (3) weeks or until June 30, 2014, at no additional cost to the City, to complete a study on the potential impacts of increasing the use of solid state lighting with lighting controls.

4.

Approval of a Fiber Lease Agreement with BarnesandNoble.com, LLC for long term use of dark fiber routes.

5.

Approval of Amendment No. 2 to the Agreement for Design Professional Services with Schaaf and Wheeler, Consulting Civil Engineers and Service Order No. 6, in an amount not to exceed $130,000 for a total not to exceed amount of $280,000, to provide various specialized engineering services.

6.

Approval of Amendment No. 4 to the agreement for Design Professional Services with GHD, Inc. and Service Order No. 9, in an amount not to exceed $390,000 for a total not to exceed amount of $901,000, to provide various specialized engineering services.

 

C.

Reports for Information and Possible Action

 

1.

Status of 166 Saratoga Project - Bayto Townhomes.

 

D.

Minutes to Note and File

 

E.

Routine Written Petitions for Approval

 


 

8.

ITEMS SET FOR HEARING:

 

[Planning Commission items not being appealed, or which are not related to an appeal, will be heard under BOARDS AND COMMISSIONS FOR ACTION.]  If you challenge a City Council land use decision in court, you may be limited to raising only those issues you or someone else raised at this hearing before the City Council or in written correspondence delivered to the City at, or prior to, the City Council hearing on the matter.  (California Government Code Section 65009)

 

A.

Adoption of a Resolution approving Water Rate Schedule 2014-01, Recycled Water Rate Schedule 2014-02 setting the water rates for Fiscal Year 2014-15, effective immediately for water delivered on or after June 1, 2014 and billed beginning July 1, 2014; and adoption of a Resolution approving Sewer Service Schedules S-14 setting sewer service charges for Fiscal Year 2014-15, effective immediately for services provided on or after June 1, 2014 and billed beginning July 1, 2014.

 

9.

BIDS AND PROPOSALS:

 

A.

Award the Public Works Contract for the Street Corporation Yard Bunker Wash Area Sewer Connection Project to KJ Woods Construction, Inc., in the amount of $88,000, and authorization to execute change orders up to approximately 10% of the original contract price, or $8,800 for a total amount not to exceed $96,800 (CE 13-14-07).

 

10.

BOARDS AND COMMISSIONS FOR ACTION:

 

11.

CONSENT ITEMS PULLED FOR DISCUSSION:

 

12.

PUBLIC PRESENTATIONS:

 

This item is reserved for persons to address the Council on any matter not on the agenda that is within the subject matter jurisdiction of the City. The law does not permit Council action on, or extended discussion of, any item not on the agenda except under special circumstances. The Council, or staff, may briefly respond to statements made or questions posed, and the Council may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on forms available by the door in the Council Chambers.

 

13.

REPORTS FOR COUNCIL ACTION:

 

A.

Acceptance and appropriation of a donation from the White Living Trust, in the amount of $10,000, for Senior Center activities and authorization to transmit a letter of appreciation.

 


 

B.

Approval of an amendment to the 2013-14 Annual Plan for use of Community Development Block Grant (CDBG) and Home Investment Partnerships Act Entitlement Funds (HOME), in the amount of $9,000, to continue to fund the special needs transportation program through the end of the fiscal year; approval of the transfer and appropriation of funds; and approval of Amendment No. 1 to the Public Service Grant Agreement with Outreach & Escort, Inc., and all related documents, to provide special needs transportation services.

 

C.

Appointment of an alternate to serve on the Neighborhood Preservation Ordinance Ad-hoc Committee and provide any additional direction to staff.

 

D.

Adoption of a Resolution authorizing the negotiation and execution of a Purchase and Sale Agreement with Bradford Manufacturing Company for the acquisition of approximately 8.75 acres of vacant land located at Reed and Grant Streets for future electric utility use; approval of the establishment of the Capital Improvement Project 2412 - Reed Street Property for Future Utility Use; and approval of the appropriation of funds, in the amount of $9,000,000.

 

E.

Adoption of a Resolution authorizing the execution and delivery of the Loan Agreement between Banc of America Preferred Funding Corporation for the financing of the Phase Shifting Transformer Project and other related expenditures and documents, subject to final review by the City Attorney, to complete the transaction.

 

14.

BILLS AND CLAIMS/PROGRESS PAYMENTS:

 

(Lists are available in the Council Office and the City Clerk's Office.)

 

A.

Approval of Bills and Claims and Progress Payments.

 

15.

REPORTS OF COUNCILORS AND SPECIAL COUNCIL COMMITTEES:

 

A.

Reports regarding conference attendance, if any.

 

B.

Approval to delegate authority to the City Manager to authorize and grant merit increases to elected full-time positions.

 

16.

CITY MANAGER REPORTS:

 


 

17.

CLOSED SESSION MATTERS:

 

A.

City Attorney Reports:

 

B.

Approval to set June 10, 2014 at 6:00 pm for a Closed Session in the Council Conference Room for a Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(a); Vinod K. Sharma, et al. v. Successor Agency to the Redevelopment Agency of the City of Santa Clara, et al., Sacramento County Superior Court Case No. 34-2013-80001396.

 

18.

ADJOURNMENT:

 

A.

To Tuesday evening, June 10, 2014 at 7:00 pm for the regular scheduled meeting in the City Hall Council Chambers.