CITY OF SANTA CLARA

www.santaclaraca.gov

 

CITY COUNCIL MEETING

 

AGENDA

A complete agenda packet with back-up reports is available at either City Library beginning Saturday before the Tuesday meeting or at the City Clerk's Office on weekdays.  A complete agenda packet is also available at the City Council meeting and on the City's website.

 

April 08, 2014

 

6:00 pm
Closed Session
Council Conference Room
Conference with Labor Negotiators
Pursuant to Government Code Section 54957.6
City designated representative: Julio J. Fuentes, City Manager (or designee)
Employee Organization(s):
Unit #1 - Santa Clara Firefighters Association, IAFF, Local 1171
Unit #2 - Santa Clara Police Officer's Association
Unit #3 - IBEW Local 1245 (International Brotherhood of Electrical Workers)
Unit # 4 - City of Santa Clara Professional Engineers
Units # 5, 7 & 8 - City of Santa Clara Employees Association
Unit #6 - AFSCME Local 101 (American Federation of State, County and Municipal Employees)
Unit # 9 - Miscellaneous Unclassified Management Employees
Unit # 9A - Unclassified Police Management Employees
Unit #9B - Unclassified Fire Management Employees
Unit # 10 - PSNSEA (Public Safety Non-Sworn Employees Association
and
Conference with Real Property Negotiator
Pursuant to Government Code Section 54956.8
Property: APN 224-02-002; 224-02-013; 224-02-014; 224-02-020; and 224-02-023
Negotiating Party(ies): Steve Zamudio, Colliers International
City Negotiator: Julio J. Fuentes, City Manager (or designee)
Under Negotiation: Purchase/Sale/Exchange/Lease of Real Property

 (provisions, price and terms of payment)
and
Conference with Real Property Negotiator
Pursuant to Government Code Section 54956.8
Property: Transmission facilities and entitlement connecting the Westwing Substation,

11400 W Hatfield Road, Peoria, Arizona, to the midpoint of the Victorville-Lugo transmission line
Negotiating Party(ies): Phillip C. Grigsby, Duke-American Transmission Company, LLC
City Negotiator: Julio J. Fuentes, City Manager (or designee)
Under Negotiation: Purchase/Sale/Exchange/Lease of Real Property

(provisions, price and terms of payment)
and
City Council/Council acting as the Governing Board of the

 Successor Agency to the City of Santa Clara Redevelopment Agency
Conference with Legal Counsel - Existing Litigation
Pursuant to Government Code Section 54956.9(a)
Vinod K. Sharma, et al. v. Successor Agency to the

Redevelopment Agency of the City of Santa Clara, et al.,
Sacramento County Superior Court Case No. 34-2013-80001396
and
City Council/Council acting as the Governing Board of the

Successor Agency to the City of Santa Clara Redevelopment Agency
Conference with Legal Counsel - Anticipated Litigation
Pursuant to Government Code Section 54956.9(a)
Potential initiation of litigation: 1 potential case
and
Conference with Legal Counsel - Anticipated Litigation
Pursuant to Government Code Section 54956.9(b)
Potential exposure to litigation: 1 potential case

 

 

REGULAR MEETING

7:00 PM in the City Hall Council Chambers

 

 

APPEAL OF HEARING DECISIONS OF THE CITY COUNCIL MUST BE MADE TO THE SUPERIOR COURT WITHIN 90 CALENDAR DAYS OF FINAL ACTION. BECAUSE OF THE AGENDA PROVISION FOR RECONSIDERATION, FINAL ACTION IS DEEMED TO OCCUR AT THE END OF THE NEXT REGULAR MEETING PURSUANT TO CITY COUNCIL POLICY (P&P 042). (CODE OF CIVIL PROCEDURE SECTION 1094.6)

 

 

1.

PLEDGE OF ALLEGIANCE AND STATEMENT OF VALUES:

 

2.

ROLL CALL:

 

3.

CONTINUANCE/EXCEPTIONS:

 

4.

SPECIAL ORDER OF BUSINESS:

 

A.

Joint City Council/Stadium Authority: Presentation on the Transportation Management and Operations Plan (TMOP) - Public Transit Access at Levi's Stadium by Valley Transportation Authority (VTA).

 

5.

UNFINISHED BUSINESS:

 

A.

Possible Reconsideration of Actions Taken at Immediately Preceding Meeting. (See Summary of Actions for potential reconsideration, which is attached to the posted Agenda and is in the Agenda Packet Binder in the Council Chambers.)

 

6.

CONSENT CALENDAR:

 

[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion.  There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public.  If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]

 

A.

Departmental Reports

 

1.

Approval to the set salary for the Journey Lineworker candidate, Chad St. Clair at Step 4, salary range D1-32.

2.

Adoption of a Resolution of intention to order that the alternative method for the levy of benefit assessment be made applicable to Parking Maintenance District No. 122; set June 10, 2014 as a Public Hearing to approve the Fiscal Year 2014-15 Director's Report; and authorize the publication and posting of the notice of public hearing.

3.

Approval of the Project Manual for Unit Price Bidding and Construction of Electric Utility Substructures and Aerial Fiber Optic Cable Master Construction Agreement (Public Works Project 2006A); direct the solicitation of bids for the Project; and delegate authority to award the contract.

4.

Adoption of Ordinance No. 1923 amending Chapter 3.40 (Business Tax) of Title 3 (Revenue and Finance) of the City Code.

5.

Approval of the Plans and Specifications for Street Corporation Yard Bunker Wash Area Sewer Connection Project; authorization to make minor modifications, if necessary; and authorization to advertise for bids (CE 13-14-07).

6.

Acceptance of a donation from the Chad & Kendra Olson Giving Fund, in the amount of $300, to help fund the restoration and education project of Ulistac Natural Area and authorization to transmit a letter of appreciation.

7.

Approval to accept thr donation of two Koala Kare Changing Stations, valued at $596.16, from the Santa Clara Swim Club for installation at the Mary Gomez Pool locker rooms and authorization to transmit a letter of appreciation.

8.

2121 Laurelwood Road U-Haul Project: Adoption of a Resolution adopting a Mitigated Negative Declaration and Mitigation Monitoring or Reporting Program; adoption of a Resolution rezoning the property from Planned Development (PD) to Light Industrial (ML) to allow conversion and expansion of an existing legal nonconforming commercial warehouse use to a self-storage facility; and adoption of a Resolution approving a Use Permit to allow outdoor vehicle storage and leasing in conjunction with a reduced minimum on-site parking requirement, subject to conditions. (CEQ2013-01164, PLN2013-09776)

9.

Reappointment of members to Board and Commissions for the term ending June 30, 2018; declaration of vacancies on Commissions; set April 22, 2014 for the promotion of vacancies on Commissions; set the date and time for receipt of applications and interviews; and set June 10, 2014 for the recognition of outgoing Commissioners.

10.

Approval and authorization to publish the May 2014 Mission City SCENES.

11.

Acceptance of the work performed by Commercial Pump & Mechanical, Inc. on Destruction of Wells No. 1-02, 19 and 33 Project (WA 30147) and authorization to record the Notice of Completion with the County Recorder.


 

12.

Adoption of Ordinance No. 1922 amending Chapter 9.05 (In General) of Title 9 (Public Peace, Morals and Welfare) by amending Subchapter 9.05.005 (Definitions) and adding new Subchapters 9.05.160 (Prohibited Conduct in Sporting and Entertainment Events), 9.05.165 (Activities and Conduct Prohibited in Parking Facilities Adjacent to the Stadium or Parking Facilities used for Stadium Events) and 9.05.170 (Penalties) of the City Code governing conduct at Levi's Stadium, parking lots and surrounding areas.

13.

Note and file the proposed restated Covenants Conditions and Restrictions (CC&Rs) and bylaws for the Harrison Street Townhomes.

14.

Pass to print an Ordinance amending Chapter 2.130 (Political Campaign Finance Reform Act) of Title 2 (Administration and Personnel) of the City Code to reflect updates to the Political Campaign Finance Reform Act.

 

B.

Agreements

 

1.

Approval of a Call Agreement with Soudi Consultants, Inc. and Call No. 14-1 for Professional Services, in an amount not to exceed $86,500, to provide Electric System protection services related to Fairview Substation; Call No. 14-2 for Professional Services, in an amount not to exceed $72,500 to provide Electric System coordination studies and establish relay settings for the Phase Shifting Transformer installation; Call No. 14-3 for Professional Services, in an amount not to exceed $142,500, to provide Protection Support Services for the 115kV Bus Reactor Installation; and Call No. 14-4 for Professional Services, in an amount not to exceed $128,500, to provide Protection Support Services for the 60kV Bus Reactor Installation.

2.

Approval of Amendment No. 3 to the Agreement for Design Professional Services with GHD, Inc. and Service Order No. 8, in an amount not to exceed $39,000 for a total not to exceed amount of $511,000, to provide specialized engineering services.

3.

Approval of Amendment No. 1 to the Agreement for the Performance of Services with Davey Tree Surgery Company, in an amount not to exceed $115,000 for a total not to exceed amount of $2,498,635, to provide tree trimming and power line clearance services.

4.

Approval of a Display Agreement with Fireworks & Stage FX America, Inc., in an amount not to exceed $30,000, for the fireworks display at Central Park on July 4, 2014.

5.

Approval of the Receivables Resolution Agreement with Iberdrola Renewables, LLC, M-S-R Public Power Agency and Modesto Irrigation District, in an amount not to exceed $726,987.56, to reimburse Iberdrola Renewables, LLC for billing corrections.

 


 

C.

Reports for Information and Possible Action

 

1.

Arbor Day/Earth Day Celebration to be held Friday, April 25, 2014.

2.

City of Santa Clara selected for "2014 Water Agency of the Year" Award by WateReuse Association, California Section.

3.

Recognition by the Arbor Day Foundation -  2013 Tree City USA and Growth Awards.

4.

"Breaking out of the Box" Art Exhibition and Opening Reception Thursday, April 17, 2014 from 6:00 pm to 8:00 pm at City Hall.

 

D.

Minutes to Note and File

 

1.

Youth Commission - January 13, 2014.

2.

Parks and Recreation Commission - February 18, 2014.

3.

Marketing Committee - February 19, 2014.

 

E.

Routine Written Petitions for Approval

 

1.

Santa Clara Kiwanis Club: Request to use the City Hall Reflection Pond for the Annual Fish Derby to be held on May 3, 2014.

 

7.

ITEMS SET FOR HEARING:

 

[Planning Commission items not being appealed, or which are not related to an appeal, will be heard under BOARDS AND COMMISSIONS FOR ACTION.]  If you challenge a City Council land use decision in court, you may be limited to raising only those issues you or someone else raised at this hearing before the City Council or in written correspondence delivered to the City at, or prior to, the City Council hearing on the matter.  (California Government Code Section 65009)

 

A.

1575 Pomeroy Avenue
Adoption of a Resolution approving a rezone from R1-6L Single Family to PD-Planned Development, subject to conditions and making a determination that the project is categorically exempt from California Environmental Quality Act (CEQA) under Guidelines 15303(b) (Class 3 - New Construction or Conversion of Small Structures) (PLN2012-09318).

 

8.

BIDS AND PROPOSALS:

 

A.

Award the Public Works contract for the Lafayette Street Traffic Signal Interconnect and Coordination Project (CE 12-13-08) to Daleo, Inc., in the amount of $1,490,298 and authorization to execute change orders up to 10% of the original contract price, or $149,030, for a total not to exceed amount of $1,639,328.

 


 

9.

BOARDS AND COMMISSIONS FOR ACTION:

 

A.

Senior Advisory Commission - Minutes for the meeting of February 24, 2014: Request to note and file.
* Recommendation to budget to increase the Senior Center hours to those hours prior to the Great Recession.

 

1.

Note and file the Senior Advisory Commission recommendation contained within the Minutes for the meeting of February 24, 2014 and maintain the existing hours of operation at the Senior Center until such time as financially feasible to staff the facility for more hours.

 

B.

Civil Service Commission - Minutes for the meeting of March 10, 2014: Request to note and file.
* Recommendation to approve the modified job specification for Equipment Operator.

 

10.

CONSENT ITEMS PULLED FOR DISCUSSION:

 

11.

PUBLIC PRESENTATIONS:

 

This item is reserved for persons to address the Council on any matter not on the agenda that is within the subject matter jurisdiction of the City. The law does not permit Council action on, or extended discussion of, any item not on the agenda except under special circumstances. The Council, or staff, may briefly respond to statements made or questions posed, and the Council may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on forms available by the door in the Council Chambers.

 

12.

REPORTS FOR COUNCIL ACTION:

 

A.

Authorization to execute a Professional Services Agreement with Environmental Science Associates (ESA), in an amount not to exceed $128,663, to prepare a Housing and General Plan Land Use update; authorize the transfer of funds, in the amount of $34,000, and appointment of a Land Use Steering Committee for the Housing and General Plan Land Use Update 2015.

 

13.

BILLS AND CLAIMS/PROGRESS PAYMENTS:

 

(Lists are available in the Council Office and the City Clerk's Office.)

 

A.

Approval of Bills and Claims and Progress Payments.

 

14.

REPORTS OF COUNCILORS AND SPECIAL COUNCIL COMMITTEES:

 

A.

Reports regarding conference attendance, if any.

 


 

15.

CITY MANAGER REPORTS:

 

16.

CLOSED SESSION MATTERS:

 

A.

City Attorney Reports:

 

B.

Set April 22, 2014 at 6:00 pm for a Closed Session in the Council Conference Room for a Conference with Labor Negotiators pursuant to Government Code Section 54957.6; City designated representative: Julio J. Fuentes, City Manager (or designee); Employee Organization(s): Unit #1 - Santa Clara Firefighters Association, IAFF, Local 1171; Unit #2 - Santa Clara Police Officer's Association; Unit #3 - IBEW Local 1245 (International Brotherhood of Electrical Workers); Unit #4 - City of Santa Clara Professional Engineers; Units # 5,7 & 8 - City of Santa Clara Employees Association; Unit # 6 - AFSCME Local 101 (American Federation of State, County and Municipal Employees); Unit # 9 - Miscellaneous Unclassified Management Employees; Unit #9A - Unclassified Police Management Employees; Unit #9B - Unclassified Fire Management Employees; and Unit #10 - PSNSEA (Public Safety Non-Sworn Employees Association); Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(a); Vinod K. Sharma, et al. v. Successor Agency to the Redevelopment Agency of the City of Santa Clara, et al., Sacramento County Superior Court Case No. 34-2013-80001396; and a Conference with Legal Counsel - Anticipated Litigation pursuant to Government Code Section 54956.9(a); Potential initiation of litigation: 1 potential case.

 

17.

ADJOURNMENT:

 

A.

To Tuesday evening, April 22, 2014 at 7:00 pm for the regular scheduled meeting in the City Hall Council Chambers.