CITY OF SANTA CLARA

www.santaclaraca.gov

 

CITY COUNCIL MEETING

 

AGENDA

A complete agenda packet with back-up reports is available at either City Library beginning Saturday before the Tuesday meeting or at the City Clerk's Office on weekdays.  A complete agenda packet is also available at the City Council meeting and on the City's website.

 

June 16, 2015

 

5:00 pm
Joint Study Session
City Hall Council Chambers
City Council, Sports and Open Space Authority, 
Housing Authority, Stadium Authority
City Council acting as the Governing Board of the Successor Agency
for the former Redevelopment Agency of the City of Santa Clara
Review of 2015-16 Proposed Operating Budget,
Proposed Capital Improvement Project Budget
Five-Year Financial Plan 2016-17 through 2020-21

6:00 pm
Closed Session
Council Conference Room
Conference with Labor Negotiators
Pursuant to Government Code Section 54957.6
City designated representatives: Julio J. Fuentes, City Manager (or designee)
Employee organization(s):
Unit #1 - Santa Clara Firefighters Association, IAFF, Local 1171
Unit #2 - Santa Clara Police Officer's Association
Unit #3 - IBEW Local 1245 (International Brotherhood of Electrical Workers)
Unit #4 - City of Santa Clara Professional Engineers
Units #5, 7 & 8 - City of Santa Clara Employees Association
Unit #6 - AFSCME Local 101 (American Federation of State, County and Municipal Employees)
Unit #9 - Miscellaneous Unclassified Management Employees
Unit #9A - Unclassified Police Management Employees
Unit #9B - Unclassified Fire Management Employees
Unit #10 - PSNSEA (Public Safety Non-Sworn Employees Association)
and
Conference with Real Property Negotiator
Pursuant to Government Code Section 54956.8
Property:  APN 104-03-038, APN 104-03-039, APN 104-03-036,
APN 104-03-037, APN 104-01-102, APN 097-01-039, APN 097-01-073
Negotiating Party:  Stephen F. Eimer, Related California
City Negotiator:  Julio J. Fuentes, City Manager (or designee)
Under Negotiation:  Purchase/Sale/Exchange/Lease of Real Property
(provisions, price and terms of payment)
and
Conference with Legal Counsel - Anticipated Litigation
Pursuant to Government Code Section 54956.9(d)(2) - Exposure to litigation
Number of potential cases:  1
FACTS AND CIRCUMSTANCES: Pursuant to Government Code Section 54956.9(e)(2)
1. Financial support and management of Santa Clara Convention Center
and
Conference with Legal Counsel - Existing Litigation
Pursuant to Government Code Section 54956.9(d)(1)
Vinod K. Sharma, et al. v. Successor Agency to the
Redevelopment Agency of the City of Santa Clara, et al.
Sacramento County Superior Court Case No. 34-2013-80001396
and
Governing Board of the Successor Agency to the
City of Santa Clara Redevelopment Agency
Conference with Legal Counsel - Anticipated Litigation
Pursuant to Government Code Section 54956.9(d)(2) - Exposure to litigation
Number of potential cases:  1
FACTS AND CIRCUMSTANCES:  Pursuant to Government Code Section 54956.9(e)(2)
1.  Financial support and management of Santa Clara Convention Center
and
Governing Board of the Successor Agency to the
City of Santa Clara Redevelopment Agency
Conference with Legal Counsel - Existing Litigation
Pursuant to Government Code Section 54956.9(d)(1)
Vinod K. Sharma, et al. v. Successor Agency to the
Redevelopment Agency of the City of Santa Clara, et al.
Sacramento County Superior Court Case No. 34-2013-80001396

 

 

REGULAR MEETING

7:00 PM in the City Hall Council Chambers

 

 

 

APPEAL OF HEARING DECISIONS OF THE CITY COUNCIL MUST BE MADE TO THE SUPERIOR COURT WITHIN 90 CALENDAR DAYS OF FINAL ACTION. BECAUSE OF THE AGENDA PROVISION FOR RECONSIDERATION, FINAL ACTION IS DEEMED TO OCCUR AT THE END OF THE NEXT REGULAR MEETING PURSUANT TO CITY COUNCIL POLICY (P&P 042). (CODE OF CIVIL PROCEDURE SECTION 1094.6)

 

1.

 

PLEDGE OF ALLEGIANCE AND STATEMENT OF VALUES:

 

 

2.

ROLL CALL:

 

3.

APPROVAL OF MINUTES:

 

A.

May 5, 2015.

 

B.

May 12, 2015.

 

C.

May 19, 2015.

 

4.

CONTINUANCE/EXCEPTIONS:

 

5.

SPECIAL ORDER OF BUSINESS:

 

A.

Promotion of a vacancy on the Parks and Recreation Commission.

 

B.

Promotion of a vacancy on the Cultural Commission.

 

C.

JOINT PUBLIC HEARING:  City Council (Council), Sports and Open Space Authority (SOSA), City Council acting as the Governing Board of the Successor Agency for the former Redevelopment Agency of the City of Santa Clara (Successor Agency) and the Housing Authority Annual Budget for Fiscal Year 2015-16:
1.   Approval of the City of Santa Clara Proposed 2015-16 total budget of

      $719,019,592, including the Operating Budget of $646,775,695, the

      General Fund Budget of $181,943,574 and Capital Improvement

      Program (CIP) Budget of $72,243,897 (including the adjustments as

      noted in the 2015-16 Summary of Changes to the Proposed Budget).
2.   Approval of the SOSA Proposed 2015-16 total budget of $4,253,171.
3.   Approval of the Successor Agency Proposed 2015-16 total budget of

      $67,505,425.
4.   Approval of the Housing Authority Proposed 2015-16 total budget of

      $496,708; expenditures are limited only to support administrative loan

      monitoring costs.
5.   Adoption of a Council Resolution establishing the Appropriation Limit

      for 2015-16 of $363,345,984.

 

6.

UNFINISHED BUSINESS:

 

A.

Possible Reconsideration of Actions Taken at Immediately Preceding Meeting. (See Summary of Actions for potential reconsideration, which is attached to the posted Agenda and is in the Agenda Packet Binder in the Council Chambers.)

 

7.

CONSENT CALENDAR:

 

[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion.  There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public.  If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]

 

A.

Departmental Reports

 

1.

Approval of the use of City Electric forces for the installation of facilities at 3001 Coronado Drive, 5620 Great America Parkway, 2600 San Tomas Expressway and 4968 Great America Parkway.

2.

Adoption of Ordinance No. 1940 which amends "The Code of the City of Santa Clara, California" related to prohibited conduct in and near Levi's Stadium.

3.

Adoption of Ordinance No. 1941 which amends "The Code of the City of Santa Clara, California" to implement a new Purchasing Ordinance.

4.

Approval to set the salary for the Journey Lineworker position candidate Kevin Simpson at Step 3 of the salary range for D1-35.

5.

Approval to set the salary for Librarian I candidate Jenny Gregg at Step 4 of the salary range for A-26.

6.

Acceptance of a $100 donation from Ronald and Jennifer Lynn Yang for the Roberta Jones Theatre Junior Program and authorization to transmit a letter of appreciation.

7.

Acceptance of a $200 donation from Premier Soccer Coaching for the Wade Brummal Scholarship program and authorization to transmit a letter of appreciation.

8.

Acceptance of a $1,000 donation from Associated Students of Wilcox High School for the Wade Brummal Foundation, approval to appropriate the funds and authorization to transmit a letter of appreciation.

9.

Acceptance and approval to appropriate the Citizens' Option for Public Safety (COPS) Grant for Fiscal Year 2014-15 in the amount of $191,446 to be used by the Police Department for the cost of purchasing equipment.

10.

Approval of the design concept of a Pedestrian and Bicycle Undercrossing between the Gallery Project (old Kaiser Hospital site) and Central Park at Kiely Boulevard and for direction to proceed with the design plans and environmental studies.

11.

Approval of appropriations and estimated revenue from Congestion Mitigation and Air Quality (CMAQ) grant funds through the Vehicle Emissions Reductions Based at Schools (VERBS) Program in the amount of $500,000 for the Santa Clara Non-Infrastructure Safe Routes to Schools Phase 2 Project and approval to transfer $65,000 for local funding and rollover unexpended appropriations to future fiscal years.

12.

Approval of the use of Fiscal Year 2015-16 Asset Forfeiture Funds to the Police Department in the amount of $95,500 pursuant to State and Federal regulations.

13.

Approval of the disposition of $21,917.99 in funds from the Give A Little...Help A Lot community donation campaign.

14.

Note and file the Departmental Activity Report for March 2015.

 

B.

Agreements

 

1.

Approval of Amendment No. 4 to Contract 89-SAO-50003 with Western Area Power Administration in an amount not to exceed $11,866.27 to continue emergency aid and optional permanent repair services of the 60kV transmission lines on Stony Gorge and Black Butte Hydroelectric Projects.

2.

Approval of an Agreement for the Performance of Services with RWG (Repair & Overhauls) USA, Inc. in an amount not to exceed $874,407.34 to provide maintenance, repair and overhaul of Siemens (Allison) 501-KB5 gas turbines at the Cogeneration Power Plant.

3.

Approval of an Agreement for the Performance of Services with Vicki Vanderburg, Inc., dba Power Systems Operations, in an amount not to exceed $260,000 for the VERA Validation Software Updates for the Electric Department's Resource/Power Trading Division.

4.

Approval of Call No. 15-1 for Professional Services with SBW Consulting, Inc. in an amount not to exceed $200,000 for the Compressed Air Management Program Third Party Energy Efficiency Program.

5.

Approval of Call No. 15-1 for Professional Services with Soudi Consultants, Inc. in an amount not to exceed $178,500 for Arc-Flash Hazard Analysis on Silicon Valley Power's 60kV substations.

6.

Approval of Call No. 15-2 for Professional Services with Soudi Consultants, Inc. in an amount not to exceed $345,000 for protection services for Silicon Valley Power (SVP) Generation, Transmission and Distribution Systems.

7.

Approval of an Agreement for Performance of Services with Ice Rental, LLC dba Special Ice in an amount not to exceed $130,000 for Ice Rink Design, Manufacturing, Installation and Operation Management Services.

8.

Approval of an Agreement for the Performance of Services with Ross Recreation Equipment Company, Inc. in an amount not to exceed $75,000 to provide Landscape Structures Playground Equipment for Bracher Park.

9.

Approval to execute a Memorandum of Understanding with the Silicon Valley Regional Interoperability Authority to implement the Silicon Valley Regional Communications System, including payments of $968,668 in Fiscal Year 2015/16, $614,029 in Fiscal Year 2016/17 and $614,029 in Fiscal Year 2017/18, for a total contribution of $2,196,726.

10.

Approval of the Memorandum of Understanding with the International Brotherhood of Electrical Workers (IBEW) Local 1245, Unit 3, for the term from December 22, 2013 through December 19, 2015, as is consistent with prior Council action.

 

C.

Reports for Information and Possible Action

 

D.

Minutes to Note and File

 

1.

Historical and Landmarks Commission - April 2, 2015.

2.

Board of Library Trustees - April 6, 2015.

3.

Neighborhood - University Relations Committee - April 13, 2015.

4.

Parks and Recreation Commission - May 20, 2014.

5.

Parks and Recreation Commission - June 17, 2015.

6.

Parks and Recreation Commission - July 15, 2015.

7.

Parks and Recreation Commission - September 16, 2014.

 

E.

Routine Written Petitions for Approval

 

1.

Standards of Excellence Store:  Request for retroactive approval of a Special Permit to allow a grand opening tent event at 52 North Winchester Boulevard.  Staff Recommendation:  Approval subject to conditions (PLN2015-11145).

 

8.

ITEMS SET FOR HEARING:

 

[Planning Commission items not being appealed, or which are not related to an appeal, will be heard under BOARDS AND COMMISSIONS FOR ACTION.]  If you challenge a City Council land use decision in court, you may be limited to raising only those issues you or someone else raised at this hearing before the City Council or in written correspondence delivered to the City at, or prior to, the City Council hearing on the matter.  (California Government Code Section 65009)

 

A.

Adoption of a Resolution overruling protests and ordering that the alternative method for the levy of benefit assessment be made applicable to the City of Santa Clara Parking Maintenance District No. 122 (Franklin Square) and approving, confirming and adopting the Director's Report for Fiscal Year 2015-16.

 

B.

Adoption of a Resolution overruling any other protests and ordering that the alternative method for the levy of special benefit assessment be made applicable to the Santa Clara Convention Center Complex Maintenance District No. 183 and approving, confirming and adopting the Director's Report for Fiscal Year 2015-16.

 

9.

BIDS AND PROPOSALS:

 

A.

Award of contract for the Corporation Yard Water Storage Tank and Pump Station Project (WA 30236) to Canyon Springs Enterprise RSH Construction, Inc. in the amount of $3,256,293, approval to appropriate and transfer $550,000 to cover the cost and authorization to execute change orders up to 10% of the original contract price (or $326,000) for a total not-to-exceed amount of $3,582,293

 

10.

BOARDS AND COMMISSIONS FOR ACTION:

 

A.

Civil Service Commission - Minutes of May 11, 2015:  Request to note and file.
* Approval of the modification of job specification title from   

   Communications Dispatcher I, Communications Dispatcher II and

   Communications Dispatcher III and Senior Communications Dispatcher

   to Public Safety Dispatcher I, Public Safety Dispatcher II, Public Safety

   Dispatcher III and Senior Public Safety Dispatcher; approval of the

   modification of the job specification for Senior Key Customer

   Representative; and adoption of the new job specification for Senior

   Instrument and Control Technician.

 

11.

CONSENT ITEMS PULLED FOR DISCUSSION:

 

12.

PUBLIC PRESENTATIONS:

 

This item is reserved for persons to address the Council on any matter not on the agenda that is within the subject matter jurisdiction of the City. The law does not permit Council action on, or extended discussion of, any item not on the agenda except under special circumstances. The Council, or staff, may briefly respond to statements made or questions posed, and the Council may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on forms available by the door in the Council Chambers.

 

13.

REPORTS FOR COUNCIL ACTION:

 

A.

Adoption of a Resolution approving the Term Sheet Supplement No. 2 and Amendment No. 2 to the Exclusive Negotiating Agreement with Related Santa Clara LLC for the development of City Place Santa Clara on approximately 230 acres in the North of Bayshore Area and adoption of a Resolution approving the Term Sheet Supplement and Amendment No. 5 to the Exclusive Negotiating Agreement with Montana Property Group for the development of the City-owned Tasman Lots located at the northwest and northeast corners of Tasman Drive and Centennial Boulevard in the North of Bayshore Area.

 

  1.

Informational Memo:  Combination of Environmental Review for City Place and Centennial Gateway Projects.

 

B.

Request for direction to move forward with the request for proposals to seek a planning consultant to assist in preparing a specific plan for the Tasman East area in accordance with identified planning principles.

 

C.

Approval of a contribution agreement with the Santa Clara Chamber of Commerce Convention-Visitors Bureau in an amount not to exceed $1,521,526 for convention and visitors services for Fiscal Year 2015-16.

 

D.

Request for direction to support Senate Bill (SB) 16 - Transportation Funding (Senator Jim Beall) which creates a five year temporary funding source for California's transportation system that provides funding to maintain and preserve local roadways and authorization to transmit a letter of support for SB 16 to Senator Beall.

 

E.

Informational Memo:  Plan to create a Home Investment Partnerships Act (HOME) funded Tenant-Based Rental Assistance Program (carryover Study Session item from May 12, 2015).

 

F.

Establishment of an ad hoc Governance Committee and appointment of three Council Members to the Committee.

 

14.

BILLS AND CLAIMS/PROGRESS PAYMENTS:

 

A.

Approval of Bills and Claims and Progress Payments.

 

15.

REPORTS OF COUNCILORS AND SPECIAL COUNCIL COMMITTEES:

 

A.

Reports regarding conference attendance, if any.

 

16.

CITY MANAGER REPORTS:

 

17.

CLOSED SESSION MATTERS:

 

A.

City Attorney Reports:

 

B.

Set June 23, 2015 at 6:00 pm in the Council Conference Room for a Conference with Labor Negotiators pursuant to Government Code Section 54957.6, City designated representatives: Julio J. Fuentes, City Manager (or designee), Employee organization(s):  Unit #1 - Santa Clara Firefighters Association, IAFF, Local 1171; Unit #2 - Santa Clara Police Officer's Association; Unit #3 - IBEW Local 1245 (International Brotherhood of Electrical Workers); Unit #4 - City of Santa Clara Professional Engineers; Units #5, 7 & 8 - City of Santa Clara Employees Association; Unit #6 - AFSCME Local 101 (American Federation of State, County and Municipal Employees); Unit #9 - Miscellaneous Unclassified Management Employees; Unit #9A - Unclassified Police Management Employees; Unit #9B - Unclassified Fire Management Employees; Unit #10 - PSNSEA (Public Safety Non-Sworn Employees Association) and a Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1), Vinod K. Sharma, et al. v. Successor Agency to the Redevelopment Agency of the City of Santa Clara, et al., Sacramento County Superior Court Case No. 34-2013-80001396.

 

18.

ADJOURNMENT:

 

A.

To Tuesday evening, June 23, 2015, at 7:00 pm for the regular scheduled meeting in the City Hall Council Chambers.