SUMMARY OF ACTIONS TAKEN BY

CITY OF SANTA CLARA CITY COUNCIL

THIS DOCUMENT IS PREPARED AS A SUMMARY ONLY AND IS NOT INTENDED TO BE AN OFFICIAL RECORD OF CITY COUNCIL ACTIONS. THE OFFICIAL MINUTES OF EACH MEETING ARE AVAILABLE IN THE CLERK’S OFFICE APPROXIMATELY THREE WEEKS FOLLOWING THE MEETING.

 

 

January 29, 2013

 

 

5:30 pm
Closed Session
Council Conference Room
Conference with Labor Negotiators
Pursuant to Government Code Section 54957.6
City designated representative: Alan Kurotori, Acting City Manager (or designee)
Employee Organization(s):
Unit #1 - Santa Clara Firefighters Association, IAFF, Local 1171
Unit #2 - Santa Clara Police Officer's Association
Unit #3 - International Brotherhood of Electrical Workers (IBEW), Local 1245
Unit #4 - City of Santa Clara Professional Engineers
Unit #6 - American Federation of State, County and Municipal Employees (AFSCME), Local 101
Unit #9A - Unclassified Police Management Employees
Unit #9B - Unclassified Fire Management Employees
Unit #10 - Public Safety Non-Sworn Employees Association (PSNSEA)
[NO REPORTABLE ACTION]
and
Conference with Real Property Negotiator
Pursuant to Government Code Section 54956.8
Property:  APN 104-43-030; APN 104-42-019; APN 104-55-017; APN 104-55-016; APN 104-43-052;
APN 104-43-051; APN 104-43-004; APN 104-42-014; APN 104-43-049;
Negotiating Party(ies):  Roger Goodell, Commissioner (or his designee),
National Football League, a not-for-profit trade association under Section 501(c)(6) of the Internal Revenue Code;
City Negotiator: Alan Kurotori, Acting City Manager (or his designee)
Under Negotiation:  Purchase/Sale/Exchange/Lease of Real Property
(provisions, price and terms of payment)
[NO REPORTABLE ACTION]
and
Conference with Legal Counsel-Existing Litigation
Pursuant to Government Code Section 54956.9(a)
Northern California River Watch v. City of Santa Clara, et al.
United States District Court, Northern District of California Case No. 3:12-CV-05974 JSC
[NO REPORTABLE ACTION]
and
City Council/Governing Board of the Successor Agency to the City of Santa Clara Redevelopment Agency
Conference with Legal Counsel-Anticipated Litigation
Pursuant to Government Code Section 54956.9(a)
Potential initiation of litigation:  1 potential case
[NOT HELD]


6:00 pm
Reception Lobby Area
adjacent to the City Clerk's Office
Cultural Advisory Commission Interviews
to fill a vacancy for the partial term ending June 30, 2014

 

 

REGULAR MEETING

7:00 PM in the City Hall Council Chambers

 

 

APPEAL OF HEARING DECISIONS OF THE CITY COUNCIL MUST BE MADE TO THE SUPERIOR COURT WITHIN 90 CALENDAR DAYS OF FINAL ACTION. BECAUSE OF THE AGENDA PROVISION FOR RECONSIDERATION, FINAL ACTION IS DEEMED TO OCCUR AT THE END OF THE NEXT REGULAR MEETING PURSUANT TO CITY COUNCIL POLICY (P&P 042). (CODE OF CIVIL PROCEDURE SECTION 1094.6)

 

 

1.

PLEDGE OF ALLEGIANCE AND STATEMENT OF VALUES:

 

2.

ROLL CALL:

 

A.

Present:  Council Members Davis, Gillmor, Kolstad, Mahan and O'Neill and Mayor Matthews.  Absent:  Council Member Marsalli (excused).

 

3.

APPROVAL OF MINUTES:

 

A.

December 18, 2012.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk

 

B.

January 8, 2013.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk

 

4.

CONTINUANCE/EXCEPTIONS:

 

5.

SPECIAL ORDER OF BUSINESS:

 

A.

Recognition of Teresa O'Neill and Todd Fitch for their service on the Planning Commission.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk

 

B.

Recognition of Debi Davis for her service on the Cultural Advisory Commission.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk

 

C.

Recognition of Charles A. "Chuck" Roberts for his service on the Senior Advisory Commission.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk

 

D.

Appointment to fill a vacancy on the Cultural Advisory Commission for the partial term ending June 30, 2014.

 

• ACTION:

Appointed Kathleen Ryan for the partial term ending June 30, 2014.

 

• ASSIGNMENT:

City Clerk

 

E.

Interviews and appointments to fill two vacancies on the Planning Commission for the partial terms ending June 30, 2014.

 

• ACTION:

Appointed Raj Chahal for the partial term ending June 30, 2014 and Yuki Ikezi for the partial term ending June 30, 2014.

 

• ASSIGNMENT:

City Clerk

 

F.

Adoption of the Budget Principles for 2013-14 and referral to the City Manager for implementation during the Fiscal Year 2013-14.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Finance

 

G.

Acceptance of the October 2012 through January 2013 Quarterly Report for the 2011-2013 Council Principles and Priorities as well as the two-year summary and referral of the summary to the City Manager for inclusion in the upcoming City Council Goal Setting Program.

 

• ACTION:

Approved

 

• ASSIGNMENT:

City Manager

 

6.

UNFINISHED BUSINESS:

 

A.

Possible Reconsideration of Actions Taken at Immediately Preceding Meeting. (See Summary of Actions for potential reconsideration, which is attached to the posted Agenda and is in the Agenda Packet Binder in the Council Chambers.)

 

7.

CONSENT CALENDAR:

 

[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion.  There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public.  If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]

 

A.

Departmental Reports

 

1.

Approval of the use of City Water Utility forces for the water service installation at 136 Tyler Avenue.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Water

2.

Approval of the Project Manual for the Tasman Substation Demolition (Public Works Project 2401A), to solicit bids and award the contract to the lowest responsible and responsive bidder and authorization for the City Manager to approve change orders up to a total aggregate amount of 10% of the original contract price.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Electric

3.

Approval of the Project Manual for the Raymond Substation Storage Structure (Public Works Project 2129), to solicit bids and award the contract to the lowest responsible and responsive bidder and authorization for the City Manager to approve change orders up to a total aggregate amount of 10% of the original contract price.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Electric

4.

Approval to establish Salary Schedule A, Grade 43 for the new classification of Electric Utility Network Administrator.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Human Resources

5.

Set February 12, 2013 at 7:00 pm for a public hearing to consider a Monitoring Well Encroachment Agreement with Stantec Consulting Services to construct and maintain three groundwater monitoring wells within the public right-of-way along Bellomy Street across from 2665 The Alameda and authorization to post the Notice of the Public Hearing (APN:  230-12-012; S.C. 18,599).

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Public Works

6.

Acceptance of the Outstanding Debt Schedule as of December 31, 2012, for the City of Santa Clara, its Agencies and Corporations including the City's share of various Joint Power Agency debt.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Finance

7.

Approval of the Annual Investment Policy Statement for the City of Santa Clara, its Agencies and Corporations.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Finance

8.

Note and file the Departmental Activity Report for the month of October 2012.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk

9.

Note and file the Departmental Activity Report for the month of November 2012.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk

10.

Acceptance of the Monthly Financial Status Reports for November 2012.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Finance

11.

Approval of the Plans and Specifications for the Rabello & Northside Pump Station Generators and authorization to make minor, non-substantive modifications, if necessary and to advertise for bids  (CE 11-12-05).

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Public Works

12.

Set the following dates during the regularly scheduled Council/Authority/Housing Authority/Stadium Authority meetings for the proposed 2013-14 Annual Budgets:
May 7      -   Joint Study Session to review significant capital improvement projects
May 14    -   Joint Study Session to review the proposed Five-Year Financial Plan and Capital Improvement Project Budget
May 21    -   Joint Study Session to review the Proposed 2013-14 Operating Budget
June 11    -   Public Hearing to consider the approval of the Fiscal Year 2013-14 Annual Budgets, including Successor Agency to the Redevelopment Agency, Sports and Open Space Authority, Housing Authority, Stadium Authority, Community Development Block Grant, Federal Home Program and Municipal Fee Schedule.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Finance

13.

Approval of the new job description for Deputy Parks and Recreation Director, addition of the position to the City's Conflict of Interest Code Disclosure Category 1 and set the Control Point at $12,800 and approval of the revised job description for Recreation Manager.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Human Resources

14.

Note and file the Senior Needs Assessment final report.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk

 

B.

Agreements

 

1.

Approval of Amendment No. 1 to Call No. 12-3 for Professional Services with MTH Engineers, Inc., in an amount not to exceed $95,079 (for a total not to exceed amount of $418,153), to allow additional engineering fees at Mission Substation.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Electric

2.

Approval of Amendment No. 2 to the Steam Sales Agreement with The Newark Group, Inc., doing business as California Paperboard, to retain sales of steam and electricity to California Paperboard.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Electric

3.

Approval of a Call Agreement with MTH Engineers, Inc. and Call No. 13-1 for Professional Services, in an amount not to exceed $887,607, for engineering and design services for Fairview Substation.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Electric

4.

Approval of Amendment No. 1 to the Legal Services Agreement with Duncan, Weinberg, Genzer & Pembroke, P.C. to increase the hourly rates for legal services to support the Electric Department.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Electric

5.

Approval of an Agreement for Design Professional Services with Kimley-Horn and Associates, Inc. in an amount not to exceed $67,600 for Traffic Monitoring Camera System for the Traffic Management Project and authorization to make minor non-substantive modifications, if needed.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Public Works

6.

Approval of Amendment No. 1 to the Agreement for the Performance of Services with Intelligent Technologies and Services, Inc. in an amount not to exceed $100,000, and a total contract cost not to exceed $150,000, to provide preventative maintenance on alarm systems at the Electric Generation Facilities.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Electric

7.

Approval of Amendment No. 1 to the Existing Antenna Ground Lease Agreement with MetroPCS California LLC for the placement of five additional antennas at the Communications Technical Services Center.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Information Technology

8.

Approval of Call No. 13-1 for Professional Services with E Source Companies, LLC in an amount not to exceed $121,490 for 2013 membership and ongoing energy industry research and information service.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Electric

9.

Approval of Amendment No. 1 to the Agreement with Syserco, Inc. for Alerton Building Automation Services at various City facilities in the amount of $15,667 for Fiscal Year 2013-14, $16,213 for Fiscal Year 2014-15 and $16,782 for Fiscal Year 2015-16 for a total not to exceed amount of $91,507.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Public Works

10.

Approval of Amendment No. 1 to the Legal Services Agreement with Meyers, Nave, Riback, Silver and Wilson in an amount not to exceed $200,000 for labor relations, negotiations and general legal matters.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Human Resources

11.

Approval of an Agreement for the Performance of Services with Eurofins Eaton Analytical, Inc. (formerly MWH Laboratories) in an amount not to exceed $82,690 to provide laboratory services for water quality monitoring.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Water

12.

Approval of an Agreement and Covenant Running with the Land with Santa Teresa Village, LLC to defer the installation of a 6-inch sanitary sewer lateral at 1285 Homestead Road (APN 269-22-111; S.C. 18,556).

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Public Works

 

C.

Reports for Information and Possible Action

 

1.

Acceptance of Certificate of Benefactor to the City of Santa Clara from Santa Clara Methodist Retirement Foundation.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk

2.

Amendment to the City Council Agenda Template.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk

3.

Give A Little . . .  Help A Lot Campaign Progress Report.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk

 

D.

Minutes to Note and File

 

1.

Planning Commission - December 12, 2012.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk

2.

Historical and Landmarks Commission - October 4, 2012.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk

 

E.

Routine Written Petitions for Approval

 

8.

ITEMS SET FOR HEARING:

 

[Planning Commission items not being appealed, or which are not related to an appeal, will be heard under BOARDS AND COMMISSIONS FOR ACTION.]  If you challenge a City Council land use decision in court, you may be limited to raising only those issues you or someone else raised at this hearing before the City Council or in written correspondence delivered to the City at, or prior to, the City Council hearing on the matter.  (California Government Code Section 65009)

 

A.

Property located at 2920 Coronado Drive:

Adoption of a Resolution approving a rezoning from Light Industrial (ML) to Public, Quasi-public and Public Park or Recreation (B), subject to conditions [PLN2012-09349].

 

• ACTION:

Adopted Resolution No. 13-7996.

 

• ASSIGNMENT:

Dir. Planning

 

B.

Weed Abatement Program:  Adoption of a Resolution ordering the abatement of a nuisance consisting of growing weeds in the City of Santa Clara, in association with the County Weed Abatement Program for 2013.

 

• ACTION:

Adopted Resolution No. 13-7997.

 

• ASSIGNMENT:

Fire Chief

 

C.

2009-2014 Housing Element of the General Plan:  Adoption of a Resolution approving an amendment to the City's previously certified 2009-2014 Housing Element of the General Plan.

 

• ACTION:

Adopted Resolution No. 13-7998.

 

• ASSIGNMENT:

Dir. Planning

 

9.

BIDS AND PROPOSALS:

 

A.

Award of Contract:  Removal of Barriers to the Physically Challenged FY 2012-13 to JJR Construction, Inc. in the amount of $162,790 and authorization to execute change orders up to 10% of the original contract price, or $16,200 (CE 12-13-04).

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Public Works

 

10.

BOARDS AND COMMISSIONS FOR ACTION:

 

A.

Minutes of the Civil Service Commission for the meeting of January 14, 2013:  Request to note and file.
*Recommendation:  Approval of the modified Job Specification for Staff Analyst I and the new Job Specification for Electric Utility Network Administrator.

 

• ACTION:

Approved the Commission's recommendations and noted and filed the minutes.

 

• ASSIGNMENT:

City Clerk

 

 

Dir. Human Resources

 

B.

Senior Advisory Commission - Minutes of October 22, 2012:  Request to note and file.
Recommendation:  *Request to use the Senior Advisory Commission's recommendations pertaining to the Senior Needs Assessment in future decision making.

 

• ACTION:

Approved the Commission's recommendation and noted and filed the minutes.

 

• ASSIGNMENT:

City Clerk

 

 

Dir. Parks

 

11.

CONSENT ITEMS PULLED FOR DISCUSSION:

 

12.

PUBLIC PRESENTATIONS:

 

This item is reserved for persons to address the Council on any matter not on the agenda that is within the subject matter jurisdiction of the City. The law does not permit Council action on, or extended discussion of, any item not on the agenda except under special circumstances. The Council, or staff, may briefly respond to statements made or questions posed, and the Council may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on forms available by the door in the Council Chambers.

 

A.

Megan Olson:  Concerns regarding the San Tomas Aquino Creek Trail.

 

B.

Steve Bevan:  Concerns regarding the San Tomas Aquino Creek Trail.

 

13.

REPORTS FOR COUNCIL ACTION:

 

A.

Acceptance and appropriation of a donation from Otter Computer, Inc. in the amount of $500 to purchase supplies for the Fire Department's Smoke Detector Replacement Program and authorization to transmit a letter of appreciation.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Finance

 

 

Fire Chief

 

B.

Acceptance of a donation from the Santa Clara Senior Center Volunteers and Participants in the amount of $437 to help support the Woodshop Program at the Senior Center and authorization to transmit a letter of appreciation.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Finance

 

 

Dir. Parks

 

C.

Approval of a 40% Program Manager Grant Agreement with Valley Transportation Authority (VTA) for Transportation Fund for Clean Air (TFCA) grants relating to the design and construction of the Lafayette Street Signal Timing and Interconnect Project; appropriations and estimated revenue in the amount of $1,344,237; budget transfers for the required local match and the rollover of unexpended appropriations to future fiscal years.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Finance

 

 

Dir. Public Works

 

D.

Acceptance of a donation from Chuck Goodfellow in the amount of $500 to support maintenance of the Geof Goodfellow Park and authorization to transmit a letter of appreciation.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Finance

 

 

Dir. Streets

 

14.

BILLS AND CLAIMS/PROGRESS PAYMENTS:

 

(Lists are available in the Council Office and the City Clerk's Office.)

 

A.

Approval of Bills and Claims and Progress Payments.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Finance

 

15.

REPORTS OF COUNCILORS AND SPECIAL COUNCIL COMMITTEES:

 

A.

Reports regarding conference attendance, if any.

 

16.

CITY MANAGER REPORTS:

 

A.

Informational Memo:  Council Goal Setting Program scheduled for Friday, March 1, 2013 from 8:30 am to 4:00 pm at the Santa Clara Convention Center, 5001 Great America Parkway, Santa Clara and Special Order of Business scheduled for February 26, 2013 to outline the agenda for the Goal Setting Program and to invite community input.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk

 

17.

CLOSED SESSION MATTERS:

 

A.

City Attorney Reports:

 

B.

Set February 12, 2013 at 5:30 pm in the Council Conference Room a Closed Session for a Conference with Labor Negotiators; pursuant to Government Code Section 54957.6; City designated representative: Alan Kurotori, Acting City Manager (or designee); Employee Organization(s):  Unit #1 - Santa Clara Firefighters Association, IAFF, Local 1171; Unit #2 - Santa Clara Police Officer's Association;
Unit #3 - International Brotherhood of Electrical Workers (IBEW), Local 1245; Unit #4 - City of Santa Clara Professional Engineers; Unit #6 - American Federation of State, County and Municipal Employees (AFSCME), Local 101; Unit #9A - Unclassified Police Management Employees; Unit #9B - Unclassified Fire Management Employees; Unit #10 - Public Safety Non-Sworn Employees Association (PSNSEA) and Conference with Legal Counsel-Anticipated Litigation; pursuant to Government Code Section 54956.9(a); potential initiation of litigation:  1 potential case.

 

• ACTION:

Approved

 

• ASSIGNMENT:

City Attorney

 

18.

ADJOURNMENT:

 

A.

In Memory of Rita C. Vera (longtime Santa Clara resident and served as secretary for the Santa Clara Police Activity League (PAL) for more than 28 years), Dorothy H. Ehrat (longtime Santa Clara resident and retired Police Clerk, Santa Clara Police Department) and Jeanne A. Hurley (longtime Santa Clara resident and retired State employee) to Tuesday evening, February 12, 2013 at 5:30 pm for a Closed Session in the Council Conference Room and at 7:00 pm for the regular scheduled meeting in the City Hall Council Chambers.