Rounded Rectangle: Council and Authorities 
Summary of Actions

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• SUMMARY OF ACTIONS •

 

This document is prepared as a Summary only and is not intended to be an official record of Council and Authority Actions.

The official Minutes of the meeting are available in the City Clerk’s Office approximately four weeks following the meeting.

 

CITY COUNCIL

STADIUM AUTHORITY

SPORTS AND OPEN SPACE AUTHORITY

HOUSING AUTHORITY

 

November 17, 2015

 

 

6:00 PM CLOSED SESSION

7:00 PM REGULAR MEETING

City Hall Council Chambers

 

 

The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

 

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

 

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.  

 

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA)

 

Member Marsalli attended the meeting in person

 

1.

6:00 PM CLOSED SESSION CALL TO ORDER:

 

A.

Confirmation of Quorum.

 

 

2.

ANNOUNCEMENT OF CLOSED SESSION:

 

A.

Conference with Labor Negotiators Pursuant to Government Code Section 54957.6; City designated representatives: Julio J. Fuentes, City Manager (or designee); Employee Organization(s): Unit #1 - Santa Clara Firefighters Association, IAFF, Local 1171; Unit #2 - Santa Clara Police Officer's Association; Unit #3 - IBEW Local 1245 (International Brotherhood of Electrical Workers); Unit #4 - City of Santa Clara Professional Engineers; Units #5, 7 & 8 - City of Santa Clara Employees Association; Unit #6 - AFSCME Local 101 (American Federation of State, County and Municipal Employees); Unit #9 - Miscellaneous Unclassified Management Employees; Unit #9A - Unclassified Police Management Employees; Unit #9B - Unclassified Fire Management Employees; Unit #10 - PSNSEA (Public Safety Non-Sworn Employees Association).

CC

 

·         ACTION:

No Reportable Action

 

 

B.

Conference with Real Property Negotiator Pursuant to Government Code Section 54956.8; Property: APN 097-05-105 (10 acres on the west side of Lick Mill Blvd, 1,300 feet north of Hope Drive); Negotiating Party(ies): The Shimon Ben Joseph Foundation (Interland); City/Agency Negotiators: Julio J. Fuentes, City Manager (or designee); Under Negotiation: Purchase/Sale/Exchange/Lease of Real Property (provisions, price and terms of payment).

CC SOSA

 

·         ACTION:

No Reportable Action

 

 

C.

Conference with Legal Counsel-Anticipated Litigation Pursuant to Government Code Section 54956.9(d)(4) - Initiation of litigation; Number of potential cases: 1.

CC

 

·         ACTION:

No Reportable Action

 

 

D.

Conference with Legal Counsel-Existing Litigation Pursuant to Government Code Section 54956.9(d)(1) D.E. Restaurants, Inc. v. City of Santa Clara, the Redevelopment Agency of the City of Santa Clara, the Sports and Open Space Authority of the City of Santa Clara, et al. Santa Clara County Superior Court Case No. 115CV275606.

CC SOSA

 

·         ACTION:

No Reportable Action

 

 

E.

Conference with Legal Counsel-Existing Litigation Pursuant to Government Code Section 54956.9(d)(1); Vinod K. Sharma, et al. v. Successor Agency to the Redevelopment Agency of the City of Santa Clara, et al., Sacramento County Superior Court Case No. 34-2013-80001396.

CC SA SOSA HA

 

·         ACTION:

No Reportable Action

 

 

F.

Governing Board of the Successor Agency to the City of Santa Clara Redevelopment Agency Conference with Legal Counsel - Existing Litigation Pursuant to Government Code Section 54956.9(d)(1); D.E. Restaurants, Inc. v. City of Santa Clara, the Redevelopment Agency of the City of Santa Clara, the Sports and Open Space Authority of the City of Santa Clara, et al.  Santa Clara County Superior Court Case No. 115CV275606.

 

 

·         ACTION:

 No Reportable Action

 

 

Governing Board of the Successor Agency to the City of Santa Clara Redevelopment Agency Conference with Legal Counsel - Existing Litigation Pursuant to Government Code Section 54956.9(d)(1); Vinod K. Sharma, et al. v. Successor Agency to the Redevelopment Agency of the City of Santa Clara, et. al., Sacramento County Superior Court Case No. 34-2013-80001396.

 

 

·         ACTION:

 No Reportable Action

 

 

3.

PUBLIC COMMENT REGARDING CLOSED SESSION:

 

4.

RECESS TO CLOSED SESSION (Council Conference Room):

 

5.

7:00 PM REGULAR MEETING CALL TO ORDER:

 

6.

PLEDGE OF ALLEGIANCE AND STATEMENT OF VALUES:

 

7.

ROLL CALL:

 

A.

Present:  Members Davis, Gillmor, Kolstad, Marsalli and O'Neill and Mayor/Chairperson Matthews.  Absent:  Member Caserta (excused).

 

 

8.

CONTINUANCE/EXCEPTIONS:

 

9.

SPECIAL ORDER OF BUSINESS:

 

A.

Recognition of Outgoing Commissioner Robert W. Luckinbill for his service on the Historical and Landmarks Commission.

CC

 

B.

Presentation of Funds to Local Charities from the 2015 Santa Clara Art & Wine Proceeds.

CC

 

10.

UNFINISHED BUSINESS:

 

[Possible Reconsideration of Actions Taken at Immediately Preceding Meeting. (See Summary of Actions for potential reconsideration, which is in the Agenda Packet Binder in the Council Chambers.)]

 

 

A.

PUBLIC HEARING - Continued:
1086 Madison Street
Adoption of the revised Resolution approving the rezoning from Historic-Combining Planned Development to Historic-Combining Planned Development to allow conversion of an existing mixed use building into three separate residential units, subject to conditions (PLN2014-10552).

CC

 

·         ACTION:

Adopted Resolution No. 15-8267 subject to the deletion of the fire sprinkler requirement in the Conditions of Approval and approval of the parkland in-lieu fee waiver.

 

 

·         ASSIGNMENT:

Dir. Planning

 

 

11.

ITEMS SET FOR HEARING:

 

[Planning Commission items not being appealed, or which are not related to an appeal, will be heard under REPORTS FOR ACTION.] If you challenge a City Council land use decision in court, you may be limited to raising only those issues you or someone else raised at this hearing before the City Council or in written correspondence delivered to the City at, or prior to, the City Council hearing on the matter. (California Government Code Section 65009)

 

 

A.

Obtain citizens' views of the housing and community needs for the Fiscal Year 2016-17 Annual Plan for the use of federal Community Development Block Grant (CDBG) and Home Investment Partnerships Act (HOME) Programs entitlement funds and note and file any public testimony received. 

CC

 

·         ACTION:

Noted and Filed

 

 

·         ASSIGNMENT:

City Manager

 

 

B.

1055 Helen Avenue
1) Adoption of a Resolution approving rezoning the property from Single Family Residential (R1-6L) to Planned Development (PD) to construct a four-unit attached townhome development with private street, subject to conditions; and
2) Provide direction regarding the accommodation of on-site guest parking (PLN2015-11111).

CC

 

·         ACTION:

Adopted Resolution No. 15-8268; referred the project to the Architectural Committee to review guest parking, and referred parking options on Helen Avenue and parking of construction equipment off the public street to the City Manager.

 

 

·         ASSIGNMENT:

Dir. Planning

 

 

12.

REPORTS FOR ACTION:

 

A.

Consideration of the offer by Santa Clara University to donate the Historic Larder House and provide direction to explore funding options, suitable siting opportunities on the Triton Museum site or elsewhere, and determine the necessary and suitable California Environmental Quality Act (CEQA) and permitting obligations, as well as draft a more comprehensive term sheet of the University's offer and the City's costs and benefits in accepting the offer.

CC

 

·         ACTION:

Continued to a future meeting for more information.

 

 

·         ASSIGNMENT:

Dir. Planning

 

 

B.

Approval of an additional appropriation of $270,000 for the Emergency Operations Center Capital Refurbishment Project.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Fire Chief

 

 

C.

Approval of an additional appropriation of $78,000 for the Emergency Operations Center Communications System Upgrade Project for information technology needs.

CC

 

·         ACTION:

Approved staff recommendation and referred sharing of the cost with the Stadium Authority and to return to a future meeting with a report.

 

 

·         ASSIGNMENT:

Fire Chief

 

 

 

City Manager

 

 

13.

STADIUM AUTHORITY ITEMS:

 

A.

Member Gillmor:  Expressed concern regarding the submission of Stadium Authority quarterly reports.

 

 

14.

CONSENT CALENDAR:

 

[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]

 

 

A.

Departmental Reports

 

 

1.

Approval of the revised job description for Principal Engineer.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Human Resources

 

2.

Establish the salary schedule and range for Water and Sewer System Operator as A-35.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Human Resources

 

3.

Acceptance of the Monthly Financial Status Reports for September 2015.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Finance

 

4.

Acceptance of the Santa Clara Convention Center and Convention-Visitor's Bureau Activity Report for Fiscal Year 2015-16 First Quarter, as submitted by the Santa Clara Chamber of Commerce and Convention-Visitor's Bureau. 

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Finance

 

5.

Approval of the Bicycle and Pedestrian Advisory Committee's recommendation to appoint Thomas Granvold, Sarah Peters and Lola Torney to serve three-year terms that will expire on December 31, 2018.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Public Works

 

6.

Direction to proceed with studies of roadway reallocation of Calabazas Boulevard for the installation of left-side bicycle lanes from Cabrillo Avenue to Monroe Street and Park Avenue for the installation of bicycle lanes from Benton Street to San Jose City limits.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Public Works

 

7.

Set December 8, 2015 for a public hearing on the proposed rates for third party communications attachments to poles owned by the City of Santa Clara, in compliance with Assembly Bill (AB) 1027.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Electric

 

8.

Approval of an appropriation of $200,000 from the California Library Services Act-Transaction Based Reimbursement Funds for the improvement of Central Park Library's juvenile picture book collection.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

City Librarian

 

9.

Note and file the Departmental Activity Report for the month of September 2015.

CC

 

·         ACTION:

Noted and Filed

 

 

·         ASSIGNMENT:

City Clerk

 

10.

Approval of the plans and specifications for the Sewer Pump Station, Lift Station and Well Site Equipment Upgrades Project and authorization to advertise for bids (WA 30305).

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Water

 

11.

Approval to set January 6, 2016 as the deadline for the receipt of Letters of Interest to serve on the Charter Review Committee with interviews on January 12, 2016 during the Council meeting.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

City Clerk

 

12.

Approval of the transfer of $9,000,000 from Operating Cash to the Rate Stabilization Fund Classified; $1,500,000 from Operating Cash to the Bucks Creek Relicensing Project; and $1,500,000 from Operating Cash to the El Camino Real Street Light Improvement Project. 

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Electric

 

 

B.

Agreements

 

 

1.

Approval of the Strategic Partnership Projects Agreement No. 68131 with Battelle Memorial Institute, Pacific Northwest Division, in an amount not to exceed $144,918 for a Study on the Field Demonstration and Performance Validation of a CO2 Heat Pump Water Heater/Space Heat Combination System; approval of the Demonstration of Energy & Efficiency Developments (DEED) Grant Agreement with the American Public Power Association (APPA); approval of estimated grant revenue and appropriations in the amount of $125,000 from APPA and the use of $19,918 available in fiscal year 2015-16 Contractual Services account.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Electric

 

2.

Approval of an Agreement for the Performance of Services with Daleo, Inc. in an amount to exceed $130,000 for the first year, with a total not to exceed $650,000 over the five year term, to provide maintenance and repair to underground substructures. 

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Electric

 

3.

Approval of the Steam Sales Agreement with The Newark Group, Inc., dba California Paperboard, for the purchase of steam on a long-term basis in exchange for certain discounted rates.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Electric

 

 

C.

Bills and Claims/Progress Payments

 

 

1.

Approval of Bills and Claims and Progress Payments

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Finance

 

 

D.

Reports for Information and Possible Action

 

 

1.

Publication of Notice of Availability of Community Development Block Grant (CDBG) and Home Investment Partnerships Act (HOME) Entitlement Funds and Availability of FY 2016-17 Application Form.

CC

 

·         ACTION:

Noted and Filed

 

 

·         ASSIGNMENT:

City Manager

 

2.

Report regarding setting Council dates for Parkland Dedication in-lieu fee upcoming annual review.  

CC

 

·         ACTION:

Noted and Filed

 

 

·         ASSIGNMENT:

Dir. Parks

 

 

E.

Minutes to Note and File

 

 

F.

Routine Written Petitions for Approval

 

 

1.

Lorna Reynolds, Save Mart Supermarkets - 3705 El Camino Real:  Request for a Special Permit to allow seasonal Christmas tree sales events from November 20, 2015 to December 24, 2015 and November 17, 2016 to December 24, 2016 in the Lucky Supermarket parking lot.  Staff recommendation:  Approval, subject to conditions (PLN2015-11513).

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Planning

 

2.

Lorna Reynolds, Save Mart Supermarkets - 234 Saratoga Avenue:  Request for a Special Permit to allow seasonal Christmas tree sales events from November 20, 2015 to December 24, 2015 and November 17, 2016 to December 24, 2016 in the Lucky Supermarket parking lot.  Staff recommendation:  Approval, subject to conditions (PLN2015-11514).

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Planning

 

 

15.

CONSENT ITEMS PULLED FOR DISCUSSION:

 

16.

PUBLIC PRESENTATIONS:

 

[This item is reserved for persons to address the Council/Stadium Authority/Sports and Open Space Authority/Housing Authority on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on forms available by the door in the Council Chambers.]

 

 

17.

REPORTS OF MEMBERS AND SPECIAL COMMITTEES (CC SA SOSA HA):

 

A.

Reports regarding conference attendance, if any.

CC SA SOSA HA

 

1.

Member O’Neill:  Reported on a recent Valley Transportation Authority (VTA) Policy Advisory Committee meeting where the City Manager and the Director of Public Works/City Engineer made a presentation regarding the City Place project.  Commented on VTA’s relinquishment exploration study for the El Camino Real.

 

2.

Mayor/Chairperson Matthews:  Commented on VTA’s relinquishment exploration study for the El Camino Real.  Provided a handout on his attendance at recent community events.

 

3.

Member Kolstad:  Congratulated Member Caserta on the birth of his son and welcomed Member Marsalli back to the meeting.

 

 

18.

CITY MANAGER/EXECUTIVE DIRECTOR REPORTS:

 

19.

REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS:

 

20.

ADJOURNMENT:

 

A.

In Memory of those killed or wounded in recent tragedies that has surrounded the world over the past several months, specifically in April at Garissa University in north-eastern Kenya where 147 people were killed, last Thursday in southern Beirut where 43 people were killed and at least 239 wounded and last Friday in Paris, France where at least 129 people were killed and many more wounded.  The next regular scheduled meeting is on Tuesday evening, December 8, 2015, in the City Hall Council Chambers.

CC SA SOSA HA