Rounded Rectangle: Council and Authorities 
Concurrent Meeting Agenda

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CITY COUNCIL

STADIUM AUTHORITY

SPORTS AND OPEN SPACE AUTHORITY

HOUSING AUTHORITY

 

October 13, 2015

 

 

5:00 PM DEVELOPMENT STUDY SESSION

6:00 PM CLOSED SESSION

7:00 PM REGULAR MEETING

City Hall Council Chambers

 

 

The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

 

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

 

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.  

 

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA)

 

A complete agenda packet is available on the City’s website and in the City Clerk’s Office beginning the Friday evening before the Tuesday meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov, or at the public information desk at any City of Santa Clara public library.

 

Council Member Marsalli will be attending remotely from

281 Fontana Drive, Santa Clara, CA 95051

 

1.

COUNCIL AND AUTHORITIES CONCURRENT MEETING FOR CITY COUNCIL, STADIUM AUTHORITY, SPORTS AND OPEN SPACE AUTHORITY AND HOUSING AUTHORITY:

 

 

A.

Confirmation of a Quorum

CC SA SOSA HA

 

2.

5:00 PM DEVELOPMENT STUDY SESSION:

 

 

A.

Address: 2232-2240 El Camino Real
Developer: SummerHill Apartment Communities
Subject: Conceptual proposal to demolish existing retail structures and construct 151 apartments on a 2.74 acre site.

CC

 

B.

Address: 3501-3593 El Camino Real
Project Title: Lawrence Square Shopping Center
Developer: Prometheus Real Estate Group, Inc.
Subject: Conceptual proposal to demolish existing retail structures and construct a mixed use project consisting of 84,000 square feet of retail and 701 apartments on a 10.6 acre site.

 

CC

 

3.

6:00 PM CLOSED SESSION CALL TO ORDER:

 

 

4.

ANNOUNCEMENT OF CLOSED SESSION:

 

 

A.

Conference with Labor Negotiators Pursuant to Government Code Section 54957.6; City designated representatives: Julio J. Fuentes, City Manager (or designee); Employee Organization(s): Unit #1 - Santa Clara Firefighters Association, IAFF, Local 1171; Unit #2 - Santa Clara Police Officer's Association; Unit #3 - IBEW Local 1245 (International Brotherhood of Electrical Workers); Unit #4 - City of Santa Clara Professional Engineers; Units #5, 7, & 8 - City of Santa Clara Employees Association; Unit #6 - AFSCME Local 101 (American Federation of State, County and Municipal Employees); Unit #9 - Miscellaneous Unclassified Management Employees; Unit #9A - Unclassified Police Management Employees; Unit #9B - Unclassified Fire Management Employees; Unit #10 - PNSEA (Public Safety Non- Sworn Employees Association).

CC

 

B.

Conference with Legal Counsel-Anticipated Litigation
Pursuant to Governemnt Code Section 54956.9(d)(2); Exposure to litigation; Number of potential cases: 1.

CC

 

C.

Conference with Legal Counsel-Existing Litigation Pursuant to Government Code Section 54956.9(d)(1); Vinod K. Sharma, et al. v. Successor Agency to the Redevelopment Agency of the City of Santa Clara, et al., Sacramento County Superior Court Case No. 34-2013-80001396.

CC SA SOSA HA

 

D.

Governing Board of the Successor Agency to the City of Santa Clara Redevelopment Agency Conference with Legal Counsel - Existing Litigation Pursuant to Government Code Section 54956.9(d)(1); Vinod K. Sharma, et al. v. Successor Agency to the Redevelopment Agency of the City of Santa Clara, et. al., Sacramento County Superior Court Case No. 34-2013-80001396.

 

 

5.

PUBLIC COMMENT REGARDING CLOSED SESSION:

 

 

6.

RECESS TO CLOSED SESSION:

 

 

7.

7:00 PM CALL TO ORDER:

 

 

8.

PLEDGE OF ALLEGIANCE AND STATEMENT OF VALUES:

 

 

9.

ROLL CALL:

 

 

10.

CONTINUANCE/EXCEPTIONS:

 

 

11.

SPECIAL ORDER OF BUSINESS:

 

 

A.

Presentation by the Silicon Valley Leadership Group announcing  Applied Materials 'Silicon Valley Turkey Trot' to be held on Thanksgiving Day, November 26, 2015 in downtown San Jose.

CC

 

B.

Presentation and recognition of the Santa Clara Rotary Club donation of $10,000 to the Sean M. Walsh K-9 Memorial Foundation for the purchase of the next Santa Clara Police Department canine (K-9).

CC

 

12.

UNFINISHED BUSINESS:

 

 

A.

Possible Reconsideration of Actions Taken at Immediately Preceding Meeting. (See Summary of Actions for potential reconsideration, which is attached in the Agenda Packet Binder in the Council Chambers.)

 

 

13.

ITEMS SET FOR HEARING:

 

 

[Planning Commission items not being appealed, or which are not related to an appeal, will be heard under REPORTS FOR ACTION.] If you challenge a City Council land use decision in court, you may be limited to raising only those issues you or someone else raised at this hearing before the City Council or in written correspondence delivered to the City at, or prior to, the City Council hearing on the matter. (California Government Code Section 65009)

 

 

A.

Adoption of a Resolution confirming the report of the Fire Chief on the cost of weed abatement and confirming the assessment for the 2015 Weed Abatement Program.

CC

 

14.

STADIUM AUTHORITY ITEMS:

 

 

A.

Informational Report: Referral to October 27, 2015 Stadium Authority Meeting - Santa Clara Stadium Authority Audited Financial Statements for Fiscal Year Ended March 31, 2015.

SA

 

15.

CONSENT CALENDAR:

 

 

[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]

 

 

A.

Departmental Reports

 

 

1.

Set October 27, 2015 for a public hearing to consider the appeal submitted by Salvatore Caruso of the Planning Commission action to sustain the appeal of the Architectural Committee approval of the project located at 410 Lafayette Way and refer back to the Architectural Committee (PLN 2015-11170).

CC

2.

Adoption of a Resolution approving the 2016 Planning Commission calendar of meetings.

CC

3.

Approval of the use of City Electric forces for the installation of facilities at 2365 Lafayette Street and 555 Reed Street.

CC

4.

Adoption of Ordinance No. 1946 which prohibits certain activities within a protected area in connection with Super Bowl 50 and its related activities in the City.

CC

5.

Approval to set the salary for the Senior Energy Systems Analyst position candidate Gaiping Li at step 5 of the salary range for A-43.

CC

6.

Adoption of Ordinance No.1945 amending Chapter 5.40 ("Massage Services and Massage Establishments") and adding Chapter 18.104 ("Massage Establishments") of "The Code of the City of Santa Clara, California" related to massage services and massage establishments.

CC

7.

Authorization to publish the Mission City SCENES on a monthly basis and approval of the proposed 2016 topics schedule for the monthly publication of Mission City SCENES and utility bill inserts.

CC

8.

Note and file the Departmental Activity report for the month of July 2015.

CC

9.

Adoption of a Resolution approving the Water Supply Assessment for a proposed Mission Town Center mixed use development at 575, 611, 625 and 645 Benton Street, 1188 and 1250 Sherman Street, 602 Fremont Street, and 3360, 3370, 3390, and 3410 The Alameda.

CC

 

B.

Agreements

 

 

1.

Approval of the Ninth Amendment to the Master Contract for Senior Nutrition Services with the County of Santa Clara to provide congregate meals at the Santa Clara Senior Center and approval of the appropriation of an additional $2,309 in the Parks and Recreation Operating Grant Trust Fund.

CC

2.

Approval of Call No. 15-2 for Professional Services with Cooper Compliance Corp., in an amount not to exceed $68,725, to provide a gap analysis and assist with required documentation, program development and training that may be found as deficient in Silicon Valley Power's North American Electric Reliability Corporation (NERC) Reliability Standards Program.

CC

3.

Approval of the Second Amendment to the Agreement with the City of San Jose for the maintenance and operation of designated public improvements installed along common corporate limits to include new intersection improvements.

CC

4.

Approval to retroactively approve the Fourth Amendment to the Catering Agreement with Compass Group USA, Inc. (Bateman Division) to extend the term for an additional 12 month period, commencing July 1, 2015, and to adjust the meal rate, for a total amount not to exceed $109,121 for Fiscal Year 2015-16.

CC

5.

Adoption of a Resolution approving the Assignment, Assumption, and Modification Agreement and Notice of Affordability Restriction with Community Housing Developers, Inc. and Chateau Apartments - CHD LLC and the Assignment, Assumption, and Modification Agreement with Community Housing Developers, Inc. and Summerset Apartments - CHD LLC for certain loan and grant documents, authorizing the acceptance of repayment of certain loans, and amending certain loan agreements and regulatory agreements to permit rehabilitation of the affordable housing developments at 2150 Main Street and 2151 Main Street, respectively.

CC

 

C.

Bills and Claims/Progress Payments

 

 

1.

Approval of Bills and Claims and Progress Payments.

CC

 

D.

Reports for Information and Possible Action

 

 

E.

Minutes to Note and File

 

 

1.

Parks and Recreation Commission – May 19, 2015.

CC

2.

Parks & Recreation Commission – August 18, 2015.

CC

3.

Historical and Landmarks Commission - September 3, 2015.

CC

4.

Historical and Landmarks Commission - September 12, 2015.

CC

 

F.

Routine Written Petitions for Approval

 

 

16.

BIDS AND PROPOSALS:

 

 

A.

Award of Public Works Contract 2873 to the lowest responsive and responsible bidder, Daleo, Inc., in the amount of $1,204,540.25 for the El Camino Real Street Lighting Improvements Project and authorization to execute change orders up to a total aggregate amount of 10% of the contract amount, or $120,454.03, for a total not to exceed amount of $1,324,994.28.

CC

 

17.

CONSENT ITEMS PULLED FOR DISCUSSION:

 

 

18.

PUBLIC PRESENTATIONS:

 

 

This item is reserved for persons to address the Council/Stadium Authority/Sports and Open Space Authority/Housing Authority on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on forms available by the door in the Council Chambers.

 

 

19.

REPORTS OF MEMBERS AND SPECIAL COMMITTEES:

 

 

A.

Reports regarding conference attendance, if any.

 

 

B.

Acceptance of the Ad Hoc Committee on Additional Soccer Fields & Athletic Facilities' recommendations including authorization to develop additional fields Concept #2 at the Reed Street and Grant Street parcels; explore Marsalli Park site for a potential multi-use field; and refer Montague Park Concept B to the Parks & Recreation Commission for further study and public input.

CC

 

20.

CITY MANAGER/EXECTUIVE DIRECTOR REPORTS:

 

 

21.

REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS:

 

 

22.

ADJOURNMENT:

 

 

A.

The next regular scheduled meeting is on Tuesday evening, October 27, 2015, in the City Hall Council Chambers.

CC SA SOSA HA