Rounded Rectangle: Council and Authorities 
Summary of Actions

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• SUMMARY OF ACTIONS •

 

This document is prepared as a Summary only and is not intended to be an official record of Council and Authority Actions.

The official Minutes of the meeting are available in the City Clerk’s Office approximately four weeks following the meeting.

 

CITY COUNCIL

STADIUM AUTHORITY

SPORTS AND OPEN SPACE AUTHORITY

HOUSING AUTHORITY

 

September 27, 2016

 

 

5:00 PM JOINT CITY COUNCIL/CULTURAL COMMISSION MEETING

6:00 PM CLOSED SESSION

7:00 PM REGULAR MEETING

City Hall Council Chambers

 

 

The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

 

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

 

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.  

 

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA)

 

1.

5:00 PM JOINT CITY COUNCIL/CULTURAL COMMISSION MEETING:

 

A.

Confirmation of Quorum.

CC

 

2.

MONTHLY INFORMATIONAL JOINT CITY COUNCIL/CULTURAL COMMISSION DINNER MEETING:

 

A.

The Cultural Commission will provide the City Council with an update on current and potential future projects.

CC

 

3.

PUBLIC PRESENTATIONS:

 

4.

ADJOURNMENT OF JOINT CITY COUNCIL/CULTURAL COMMISSION MEETING:

 

5.

6:00 PM CLOSED SESSION CALL TO ORDER:

 

A.

Confirmation of Quorum.

CC

 

6.

ANNOUNCEMENT OF CLOSED SESSION:

 

A.

Conference with Labor Negotiators Pursuant to Government Code Section 54957.6; City representative: Rajeev Batra, Acting City Manager (or designee); Employee Organization(s): Unit #1 - Santa Clara Firefighters Association, IAFF, Local 1171; Unit #2 - Santa Clara Police Officer's Association; Unit #3 - IBEW Local 1245 (International Brotherhood of Electrical Workers); Unit #4 - City of Santa Clara Professional Engineers; Units #5, 7 & 8 - City of Santa Clara Employees Association; Unit #6 - AFSCME Local 101 (American Federation of State, County and Municipal Employees); Unit #9 - Miscellaneous Unclassified Management Employees; Unit #9A - Unclassified Police Management Employees; Unit #9B - Unclassified Fire Management Employees; Unit #10 - PSNSEA (Public Safety Non-Sworn Employees Association).

CC

 

·         ACTION:

No Reportable Action

 

 

B.

Conference with Legal Counsel-Existing Litigation Pursuant to Government Code Section 54956.9(d)(1); City of San Jose v. City of Santa Clara, et al., Santa Clara County Superior Court Case No. 16V298317.

CC

 

·         ACTION:

No Reportable Action

 

 

7.

PUBLIC COMMENT REGARDING CLOSED SESSION:

 

8.

RECESS TO CLOSED SESSION (Council Conference Room):

 

9.

7:00 PM REGULAR MEETING CALL TO ORDER:

 

10.

PLEDGE OF ALLEGIANCE AND STATEMENT OF VALUES:

 

11.

ROLL CALL:

 

A.

Present: Members Caserta, Davis, Kolstad, O'Neill and Watanabe and Mayor/Chairperson Gillmor. Absent: Member Marsalli.

 

 

12.

APPROVAL OF MINUTES:

 

A.

August 30, 2016.

CC SA SOSA HA

 

·         ACTION:

Noted and Filed

 

 

·         ASSIGNMENT:

City Clerk

 

 

13.

CONTINUANCE/EXCEPTIONS:

 

14.

SPECIAL ORDER OF BUSINESS:

 

A.

Cultural Commission recognition for the Utility Art Box Program of Artists Michelle Castro, Brad Matsushita, and Sarabjit Singh.

CC

 

B.

Presentation of checks by The Irvine Company for Voluntary Contributions and Mitigation Fees for the Santa Clara Square development project.

CC

 

15.

CONSENT CALENDAR:

 

[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]

 

 

A.

Departmental Reports

 

 

1.

Approval of the revised job description for Housing and Community Services Division Manager.        

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Human Resources

 

2.

Approval of the revised job description for Director of Water and Sewer Utilities.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Human Resources

 

3.

Approval of the revised job description for Assistant Director of Public Works.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Human Resources

 

4.

Approval of the revised job description for Electric Division Manager - Generation.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Human Resources

 

5.

Note and file the Monthly Financial Status Reports for July 2016.

CC

 

·         ACTION:

Noted and Filed

 

 

·         ASSIGNMENT:

City Clerk

 

6.

Approval to set the salary for Journey Lineworker position candidate, Jesse Delgado, at Step 4 of the salary range for D1-35.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Human Resources

 

7.

Approval (retroactive) to set the salary for Office Specialist II candidate, Diana Soto, at Step 2 of the salary range for Schedule A-18, effective August 29, 2016.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Human Resources

 

8.

Approval of the use of City Electric forces for the installation of facilities on the north side of Clay Street, east of Scott Boulevard.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Electric

 

9.

Approval of stipulations with Request for Award, as recommended by the City's Workers' Compensation Claims Administrator, Sedgwick CMS, to settle a claim for the injury Scott Stenson, retired Utility Crew Supervisor, sustained cumulatively through November 16, 2010.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Human Resources

 

10.

Acceptance of the 2015 Assistance to Firefighters Grant award in the amount of $555,637 for supplementing the replacement purchase of the Fire Department's Self-Contained Breathing Apparatus (SCBA) equipment; and approval of appropriations in the amount of $555,637 in the Fire Department's Protective Equipment Replacement Capital Improvement Project (CIP) and estimated revenue in equal amount from Federal Emergency Management Agency (FEMA) 2015 Assistance to Firefighters Grant (AFG) Award 2016-2017.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Fire Chief

 

11.

Adoption of a Resolution approving the application for grant funds under "the California State Parks Youth Soccer and Recreation Development Program" and authorization to submit and execute all documents necessary including applications, agreements, and amendments which may be necessary for the grant.

CC

 

·         ACTION:

Adopted Resolution No. 16-8367.

 

 

·         ASSIGNMENT:

Dir. Parks & Recreation

 

 

B.

Agreements

 

 

1.

Approval of Amendment No. 1 to the Agreement for Performance of Services with Safway Services, LLC, in an amount not to exceed $150,000 for a total amount not to exceed $250,000, to provide scaffolding services for the Electric Department Generation facilities.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Electric

 

2.

Approval of the Consent to Assignment Agreement with Michael Baker International, Inc. (formerly known as Pacific Municipal Consultants (PMC)) to develop a Greenhouse Gas Emissions (GHG) tracking and monitoring tool.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Community Development

 

3.

Approval of an Agreement for Professional Services with G. Bortolotto & Co., Inc., for Emergency Paving Services on Scott Boulevard between El Camino Real and Anna Drive, in the amount not to exceed $188,911.11, and authorization to execute change orders up to 10% of the original contract amount, or $18,891.11, for a total not-to-exceed amount of $207,802.22.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Water and Sewer

 

 

C.

Bills and Claims/Progress Payments

 

 

1.

Approval of Bills and Claims and Progress Payments.

CC SA SOSA HA

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Finance

 

 

D.

Reports for Information and Possible Action

 

 

1.

Report on actions taken during Council Recess from July 20, 2016 to August 22, 2016.

CC

 

·         ACTION:

Noted and Filed

 

 

·         ASSIGNMENT:

City Clerk

 

2.

New City-wide minimum wage rate effective January 1, 2017.

CC

 

·         ACTION:

Noted and Filed

 

 

·         ASSIGNMENT:

City Clerk

 

 

E.

Minutes to Note and File

 

 

1.

Planning Commission - August 10, 2016.

CC

 

·         ACTION:

Noted and Filed

 

 

·         ASSIGNMENT:

City Clerk

 

2.

Planning Commission - August 24, 2016.

CC

 

·         ACTION:

Noted and Filed

 

 

·         ASSIGNMENT:

City Clerk

 

 

F.

Routine Written Petitions for Approval

 

 

16.

CONSENT ITEMS PULLED FOR DISCUSSION:

 

17.

UNFINISHED BUSINESS:

 

[Possible Reconsideration of Actions Taken at Immediately Preceding Meeting. (See Summary of Actions for potential reconsideration, which is in the Agenda Packet Binder in the Council Chambers.)]

 

 

18.

ITEMS SET FOR HEARING:

 

[Planning Commission items not being appealed, or which are not related to an appeal, will be heard under REPORTS FOR ACTION.] If you challenge a City Council land use decision in court, you may be limited to raising only those issues you or someone else raised at this hearing before the City Council or in written correspondence delivered to the City at, or prior to, the City Council hearing on the matter. (California Government Code Section 65009)

 

 

A.

4935 Stevens Creek Boulevard:
Appeal of the Planning Commission's approval of a Use Permit for an approximately 14,436 square foot child care facility for up to 178 children.
*Staff Recommendation: Adoption of a Resolution to uphold the Planning Commission's approval of the Use Permit, as conditioned (PLN2016-11831; APN: 296-20-004).

CC

 

·         ACTION:

Adopted Resolution No. 16-8368.

 

 

·         ASSIGNMENT:

Dir. Community Development

 

 

B.

1890 El Camino Real, et al. (1.51 acre site):
Adoption of a Resolution approving the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program; adoption of a Resolution approving the Rezone from Thoroughfare Commercial (CT)  to Planned Development (PD) to allow the development of a four-story, residential development with 58 for-sale condominiums; and a adoption of a Resolution approving a Tentative Subdivision Map, subject to conditions (APNs: 269-01-081 and 269-01-082) [PLN2015-11361, PLN2015-11362, CEQ2016-01011].

CC

 

·         ACTION:

Adopted Resolution No. 16-8369, Resolution No. 16-8370 and Resolution No. 16-8371.

 

 

·         ASSIGNMENT:

Dir. Community Development

 

 

19.

REPORTS FOR ACTION:

 

A.

Governance Committee: Recommendation for the approval of the written policy regarding adding an item on a Council agenda.

CC

 

·         ACTION:

Approved with the following modifications: 1) decreased the Council Members needed to submit a written request from three to one; and 2) changed when a written petition submitted by the public will be heard from thirty calendar days to within two Council meetings.

 

 

·         ASSIGNMENT:

Community Relations Manager

 

 

20.

STADIUM AUTHORITY ITEMS:

 

21.

BOARD AND COMMISSIONS FOR ACTION:

 

A.

Civil Service Commission - Minutes of September 12, 2016:

Request to note and file.

*Recommendation to approve job specification for Electrician, Electrician Technician, Utility Electrician Apprentice, and Senior Electric Utility Electrician Technician.

CC

 

·         ACTION:

Approved the Commission's recommendation and noted and filed the Minutes.

 

 

·         ASSIGNMENT:

City Clerk

 

 

 

Dir. Human Resources

 

 

B.

City-School Liaison Committee - Minutes of September 7, 2016:

Request to note and file.

*Recommendation to begin discussions between the City and Santa Clara Unified School District staff to jointly address rehabilitation of fields at Curtis, Sutter, and Wilson for community use.

CC

 

·         ACTION:

Approved the Commission's recommendation with the addition of Montague field; and noted and filed the Minutes.

 

 

·         ASSIGNMENT:

City Clerk

 

 

 

Deputy City Manager

 

 

22.

PUBLIC PRESENTATIONS:

 

[This item is reserved for persons to address the Council/Stadium Authority/Sports and Open Space Authority/Housing Authority on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on forms available by the door in the Council Chambers.]

 

 

A.

Kirk Vartan expressed general comments regarding current affairs.

 

 

B.

Rosavida Cruz expressed general comments of concern  regarding a domestic altercation incident that took place on September 8, 2016 at 8:45 pm in the 2600 Block of Newhall Street.  The Mayor referred the issue to the City Manager.

 

 

C.

Hosam Haggag expressed general comments and noted support of Measure R.

 

 

D.

Deborah Bress expressed general comments of concern.

 

 

23.

REPORTS OF MEMBERS AND SPECIAL COMMITTEES (CC SA SOSA HA):

 

A.

Reports regarding conference attendance, if any.

CC SA SOSA HA

 

1.

Member O’Neilll noted the Governor signed Senate Bill 680, which gives the City more flexibility for the future use of the Bay Area Research and Extension Center (BAREC) site on Winchester Boulevard and thanked staff for their assistance.

 

2.

Member Kolstad announced that he attended Northern California Power Agency (NCPA) on September 21-23, 2016 and reported the recent refinancing of a bond related to a geothermal project which resulted in a savings to the City in the amount of $436,363.

 

3.

Member Davis announced that at the last Santa Clara Valley Water District meeting, a contest for Emergency Preparedness Photo and Video Contest is underway and asked that the Community Relations Manager provide a link on the City website so that residents can have the opportunity to participate which has a deadline of October 14, 2016.

 

 

24.

CITY MANAGER/EXECUTIVE DIRECTOR REPORTS:

 

A.

The Acting City Manager made the following announcement:  1) noted a well-attended Comic Con 2016 community event held on Saturday, September 24 at the Central Park Library; the City Librarian provided a brief video highlighting the event.

 

 

25.

REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS:

 

 

 

 

26.

ADJOURNMENT:

 

A.

In Memory of Marianne Pomeroy (sister to former Chief of Police Steve Lodge). The next regular scheduled meeting is on Tuesday evening, October 11, 2016, in the City Hall Council Chambers.