MINUTES OF THE SPORTS AND OPEN SPACE AUTHORITY OF
THE CITY OF SANTA CLARA FOR MEETING
HELD ON TUESDAY EVENING, JUNE 12, 2012

 

 

     The Sports and Open Space Authority of the City of Santa Clara met for a Closed Session at 6:00 pm in the Council Conference Room for a Conference with Real Property Negotiator pursuant to Government Code Section 54956.8; Property: APN 104-03-036; Negotiating Party(ies): D.E. Restaurants, Inc. and D.E. II Restaurants, Inc.; Authority Negotiator: Jennifer Sparacino, Contract Administrator (or her designee); Under Negotiation:  Purchase/Sale/Exchange/ Lease of Real Property (provisions, price and terms of payment).

 

 

 

     The Sports and Open Space Authority then met at 8:57 pm, on the above-mentioned date, for the regular scheduled meeting in the City Hall Council Chambers.

 

 

 

     Present:  Authority Members Will Kennedy, Patrick Kolstad, Patricia M. Mahan, Jamie McLeod and Kevin Moore and           Vice-Chairperson Lisa M. Gillmor.  Absent:  Chairperson Jamie L. Matthews (excused).

 

 

 

     MOTION was made by Kolstad, seconded and unanimously carried (Matthews absent), that the Authority excuse Chairperson Matthews from attendance at this evening’s meeting.

 

 

 

     MOTION was made by Moore, seconded and unanimously carried, with Kolstad and Mahan abstaining (not present at the meeting) (Matthews absent), that the Minutes for the meeting of May 8, 2012 be adopted as written.

 

 

 

     MOTION was made by Kennedy, seconded and unanimously   carried (Matthews absent), that the Minutes for the meeting of          May 15, 2012 be adopted as written.

 

 

 

     Earlier in the evening the Vice-Mayor/Vice-Chairperson opened a Joint Public Hearing of the City Council, Santa Clara Stadium Authority, Sports and Open Space Authority, Housing Authority and Successor Agency of the former Redevelopment Agency for the City of Santa Clara Annual Budget for Fiscal Year 2012-13 (Director of Finance/Stadium Authority Auditor/Director of Finance, SOSA – 06/05/12).  The City Manager/Executive Director/Contract Administrator introduced the item and acknowledged City staff for all their hard work in obtaining a balanced budget for Fiscal Year 2012-13.  She then gave an electronic presentation which included an overview of the proposed annual budget, budget briefings and public meetings that were held in regard to the proposed budget.  She noted that the City is seeing improvement in revenues and economic development activity.  The City’s structural deficit plan is now in its third year and while this has not been completely resolved, progress has been made.  A major issue the City faces is the uncertainty of the Redevelopment Agency and the State action to dissolve redevelopment agencies.  One impact in this particular budget is approximately $3.6 million less to the General Fund due to Redevelopment actions.  She noted that there may be potential impacts should the City be required to sell what was previously City-owned land.  The Fiscal Year 2012-13 Proposed Annual Budget totals $577.3 million, which represents a 3.3% increase over Fiscal Year 2011-12.  Included in the budget is $52.6 million for significant Capital Improvement Projects (CIP) for the Tasman Parking Garage, Stadium Make Ready Work, Northside Branch Library, Central Park – International Swim Center (ISC) Parking Lot Rehabilitation, Street Maintenance Program and the Trimble Sanitary Sewer Upgrades. She then reviewed the continued solutions implemented in Fiscal Years 2010-11 and 2011-12.  She reiterated that the Fiscal Year 2012-13 budget is balanced and that there could have been a surplus of funds, had it not been for the loss of $3.6 million to the General Fund due to the dissolution of the Redevelopment Agency.  The ongoing structural deficit is still a concern and will be monitored carefully.  The end of unpaid furloughs and rise in pension costs will have to be addressed based on the Five-Year Financial Plan.  She reviewed the Budget Themes, including economic development, minimizing impacts on City services and innovative service delivery and cost savings measures.  The Director of Finance/Stadium Authority Auditor/Director of Finance, SOSA/Director of Finance to the Successor Agency continued the electronic presentation which included a review of the components for the $577.3 million annual budget for Fiscal Year 2012-13, appropriations by category and revenue by source for general operating funds.  He then reviewed state budget impacts, reserve status updates, enterprise funds for electric utility and water and sewer, rate and fee impacts to enterprise funds and enterprise funds rate assistance programs.  He noted that the City continues to provided the lowest combined electric, water and sewer rates in the nine Bay Area counties.  The Director of Finance/Stadium Authority Auditor/Director of Finance, SOSA/Director of Finance to the Successor Agency then reviewed the $29.6 million Successor Agency budget, the $0.0 Housing Authority budget due to the dissolution of the Redevelopment Agency, the $4.5 million Sports and Open Space Authority budget and the $1.6 million Stadium Authority budget.  He then reviewed the proposed Fiscal Year 2012-13 Municipal Fee Schedule.  The City Manager/Executive Director/Contract Administrator continued the electronic presentation and noted that while significant progress in the budget has been made, deficits will return unless revenue growth exceeds expectations or additional expenditure actions are taken.  She noted that the budget is consistent with both the Council Priority and Supporting Principles and the Budget Principles for 2012-13 (adopted March 27, 2012).  She reiterated that the City has a balanced budget for Fiscal Year 2012-13.  The enterprise funds rate increases will allow for continued reliable services and capital maintenance.  Ongoing efforts to balance the structural deficit will continue as well as exploring strategies to balance ongoing revenues and expenditures and proactively seek opportunities for economic development.  She then reviewed the items for Council/Stadium Authority/SOSA/Housing Authority/ Successor  Agency action.  The City Manager/Executive Director/ Contract Administrator then answered Council/Stadium Authority/ SOSA/Housing Authority/Successor Agency questions.  With no public input, MOTION was made by Kolstad, seconded and unanimously carried (Matthews absent), that the Council/Stadium Authority/SOSA/Housing Authority/Successor Agency close the joint public hearing.  

 

MOTION was made by Kolstad, seconded and unanimously carried (Matthews absent), that, per the Director of Finance’s memo (06/01/12) the Council adopt Resolution No. 12-7940 entitled, “A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA, ESTABLISHING FISCAL YEAR 2012-13 APPROPRIATIONS LIMIT PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA STATE CONSTITUTION AS IMPLEMENTED BY TITLE 1, DIVISION 9 (ENTITLED ‘EXPENDITURE LIMITATIONS’ – SECTION 7900 ET SEQ.) OF THE CALIFORNIA GOVERNMENT CODE” which establishes the Fiscal Year 2012-13 Appropriations Limit of $306,762,357 as computed by the Finance Department. 

 

MOTION was made by Kolstad, seconded and unanimously carried (Matthews absent), that the Council/Stadium Authority/SOSA/ Housing Authority/Successor Agency approve the Fiscal Year 2012-13 Proposed City of Santa Clara Capital Improvement Project (CIP) Budget of $52,598,475 and the Proposed Sports and Open Space Authority Capital Improvement Project (CIP) Budget of $75,000, plus adjustments as noted in the Budget Errata Memo. 

 

MOTION was made by Kolstad, seconded and unanimously carried (Matthews absent), that the Council/Stadium Authority/SOSA/ Housing Authority/Successor Agency approve the City of Santa Clara Proposed Fiscal Year 2012-13 total budget of $577,327,728, including the Operating Budget of $524,729,253 and CIP Budget of $52,598,475, plus adjustments as noted in the Budget Errata Memo. 

 

MOTION was made by Kolstad, seconded and unanimously carried (Matthews absent), that the Council/Stadium Authority/       SOSA/ Housing Authority/Successor Agency approve the Successor Agency to the Redevelopment Agency of the City of Santa Clara Proposed Fiscal Year 2012-13 total budget of $29,558,000, plus adjustments as noted in the Budget Errata Memo.  

MOTION was made by Kolstad, seconded and unanimously carried (Matthews absent), that the Council/Stadium Authority/SOSA/ Housing Authority/Successor Agency approve the Sports and Open Space Authority Proposed Fiscal Year 2012-13 total budget of $4,492,346.  

MOTION was made by Kolstad, seconded and unanimously carried (Matthews absent), that the Council/Stadium Authority/SOSA/ Housing Authority/Successor Agency approve the Housing Authority Proposed Fiscal Year 2012-13 total budget of $0; expenditures will be covered by prior year appropriations in the Housing Program Funds. 

MOTION was made by Kolstad, seconded and unanimously carried (Matthews absent), that, per the Housing Authority Treasurer’s memo (06/05/12) the Housing Authority adopt Resolution No. 12-2 (HA) entitled, “A RESOLUTION OF THE CITY OF SANTA CLARA HOUSING AUTHORITY DETERMINING THAT THE PLANNING AND ADMINISTRATIVE EXPENSES TO BE FUNDED IN FISCAL YEAR 2012-13 BY THE LOW AND MODERATE INCOME HOUSING FUND ARE NECESSARY FOR THE PRODUCTION, IMPROVEMENT AND/OR PRESERVATION OF AFFORDABLE HOUSING FOR LOW AND MODERATE INCOME HOUSEHOLDS” which determines that the planning and administrative to be funded in Fiscal Year 2012-13 to be made from the Low and Moderate Income Housing Fund are necessary for the production, improvement or preservation of affordable housing for low and moderate income households.

 

MOTION was made by Kolstad, seconded and unanimously carried (Matthews absent), that the Council/Stadium Authority/SOSA/ Housing Authority/Successor Agency approve the Stadium Authority Proposed Fiscal Year 2012-13 total budget of $1,581,080.

 

MOTION was made by Kolstad, seconded and unanimously carried (Matthews absent), that the Council/Stadium Authority/SOSA/ Housing Authority/Successor Agency approve the City of Santa Clara Five Year Financial Plan 2013-14 through 2017-18.

 

MOTION was made by Kolstad, seconded and unanimously carried (Matthews absent), that, per the Senior Staff Aide’s memo (05/09/12) the Council approve the disposition of $18,516.07 from the Give A Little...Help A Lot community donation campaign.

 

MOTION was made by Kolstad, seconded and unanimously carried (Matthews absent), that, per the Acting Chief of Police’s memo (05/10/12) the Council approve the use of $93,300 for police activities and programs from the Asset Seizure Trust Fund pursuant to State and Federal Regulations as follows:  $30,000 (account 177-7733-87870-(I)4622-(G)SEIZD); $12,000 (account 177-7742-87820-(I)4673-(G)SEIZD); $12,000 (account 177-7746-87500-(I)2141-(G)SEIZD); $3,000 (account 177-7724-87820-(I)5089-(G)SEIZD); $24,800 (account 177-7724-88040-(I)4596-(G)SEIZD); and $11,500 (account 177-7722-88040-(I)4614-(G)SEIZD).

 

The City Council acknowledged the City Manager for her work on the budget for the past 25 years.  A standing ovation was made in honor of the City Manager and her years of service on the budget.

 

MOTION was made by Kolstad, seconded and unanimously carried (Matthews absent), that, per the Director of Finance’s memo (06/01/12) the Council adopt Resolution No. 12-7941 entitled, “A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA, ADOPTING THE “CITY OF SANTA CLARA MUNICIPAL FEE SCHEDULE 2012-13” WHICH IMPOSES NEW FEES, AMENDS EXISTING FEES AND RETAINS UNCHANGED FEES FOR VARIOUS CITY DEPARTMENTS” which adopts the City of Santa Clara Municipal Fee Schedule for Fiscal Year 2012-13 and        a) imposes new fees, rates, and charges (collectively “fees”);   b) amends existing fees; and c) retains unchanged fees for various City departments.  The fees shall be effective on July 1, 2012, excepts fees in the Engineering section, Fire section and Planning and Inspection section shall not be effective until sixty (60) days after the adoption of Resolution No. 12-7941.

 

 

 

 

 

 

 

 

 

     MOTION was made by Moore, seconded and unanimously carried (Matthews absent), that there being no further business, the meeting was adjourned at 8:59 pm to Tuesday evening, June 26, 2012 at 7:00 pm for the regular scheduled meeting in the City Hall Council Chambers.

 

 

 ATTEST:  ________________________

             Secretary

 

APPROVE: ________________________

            Chairperson