CITY OF SANTA CLARA

www.ci.santa-clara.ca.us

 

CITY COUNCIL MEETING

 

AGENDA

 

July 1, 2003

A complete agenda packet with back-up reports is available at either City Library beginning Saturday before the Tuesday meeting or at the City Clerk's Office on weekdays.  A complete agenda packet is also available at the City Council meeting and on the City's website.

 

6:00 p.m.

CLOSED SESSION

In the Council Conference Room

Pursuant to Government Code Section 54956.8

Re:  State BAREC parcel at 90 North Winchester Boulevard,

APN 303-17-047 through 049;

Negotiating Party(ies):  State Department of General Services;

City Negotiators:  Jennifer Sparacino, City Manager (or her designee);

Under Negotiation:  Purchase/Lease of Land (provisions, price and terms of payment).

and

INTERNATIONAL EXCHANGE COMMISSION INTERVIEWS

CANCELED

 

REGULAR MEETING

7:00 p.m. in the City Hall Council Chambers

 

APPEAL OF HEARING DECISIONS OF THE CITY COUNCIL MUST BE MADE TO THE SUPERIOR COURT WITHIN 90 CALENDAR DAYS OF FINAL ACTION.  BECAUSE OF THE AGENDA PROVISION FOR RECONSIDERATION, FINAL ACTION IS DEEMED TO OCCUR AT THE END OF THE NEXT REGULAR MEETING. (CODE OF CIVIL PROCEDURE SECTION 1094.6)

 

1.         PLEDGE OF ALLEGIANCE AND INVOCATION PRAYER:

 

2.         ROLL CALL:

 

3.         APPROVAL OF MINUTES:

 

A.         May 13, 2003.

 

4.         CONTINUANCES/EXCEPTIONS:

 

 

5.                  SPECIAL ORDER OF BUSINESS:

 

A.         Study Session:  Conversion of Industrial Land to Residential Use.

1.         Letters received regarding the issue.

 

6.         UNFINISHED BUSINESS:

 

A.         Possible Reconsideration of Actions Taken at Immediately Preceding Meeting. (See the Summary of City Council Actions for potential reconsideration which is attached to the posted Agenda and is in the Agenda Packet Binder in the Council Chambers.)

 

B.        Adoption of a Resolution urging the California Legislature to use a balanced approach in adopting the State budget.

 

7.         CONSENT CALENDAR:

[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion.  There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public.  If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]

 

A.        Departmental Reports

1.         Approval of the use of City Electric forces for the installation of facilities at various locations.

2.         Approval of Plans, Specifications, and Contract Provisions for the Design Build of Pre-Engineered Metal Buildings work to support the efforts of the Pico Power Project; authorization for the City Manager to make modifications to the Project Manual, as necessary; and to solicit bids.

3.         Adoption of a Resolution Ordering the Vacation of a portion of Pico Way, with public utility easement reservation, and authorization to record the Resolution (S.C. 17,926).

4.         Adoption of a Resolution Ordering the Vacation of a portion of an underground electric easement at 2235 Gianera Street to the Redevelopment Agency and authorization to record the Resolution (APN 104-06-070; S.C. 17,931).

5.         Approval of the Release of Interest for 333 Jefferson Street and authorization to execute and record the document (APN 269-41-082; S.C. 17,860).

6.         Authorization to transmit a letter to Senator John Vasconcellos in support of Assembly Bill 1051 (Goldberg), as amended June 10, 2003, regarding Capital Facilities Fees.

7.         Note and file the Departmental Activity Report for the month of April 2003.

8.         Approval and authorization to publish the August 2003 Mission City SCENES.

9.         Set August 19 at 5:00 p.m. as the deadline for receipt of applications, and August 26, 2003 at 6:00 p.m. for the interviews to fill the vacancy on the International Exchange Commission for term ending June 30, 2007.

10.       Request to continue to the July 15, 2003 Council meeting the Historical and Landmarks Commission referral of the proposed Conservation District to allow for additional information on alternatives for the proposed District.

B.        Agreements

1.         Approval of Amendment No. 1 to the Agreement with One Source Building Services, Inc. for Custodial Services to City Facilities in an amount not to exceed $1,400,000 and authorization to execute additional amendments not to exceed an additional 5% for a total amount not to exceed$1,800,000.

2.         Approval of a Capital Grant Agreement with Self-Help for the Elderly in an amount not to exceed $248,679

3.         Approval of the following Agreements with Wonderware Inc. dba CORE Business Technologies:  a License Agreement for cashiering software in an amount not to exceed $83,470 and an Agreement for Consulting Services for the implementation of the cashiering system in an amount not to exceed $119,426 plus change orders not to exceed 10% of the contract amount.

4.         Approval of a Contribution Agreement with the Triton Museum of Art in the amount of $290,000 for the museum's general operating expenses for fiscal year 2003-04.

5.         Approval of Call No. 03-2 with plan b solutions in an amount not to exceed $48,000 to install an Electric Asset Management System.

6.         Approval of a Call Agreement and Call No. 03-1 with ACS Enterprise Solutions, Inc. in an amount not to exceed $128,000 for on-going functional and systems support of the Silicon Valley Power Advanced Metering Project.

7.         Approval of Amendment No. 1 to the agreement with ACS Enterprise Solutions, Inc. in an amount not to exceed $81,390 for Technical Project Management and Systems Administration Services.

8.         Approval of Amendment No. 1 to the agreement with George Hills Company, Inc. for Liability Claims Adjusting and Administration Services for FY 2003-04.

9.         Approval of an Agreement and Covenant Running with the Land with Sorich and Lasher, LLC, to defer the installation of City standard street improvements at 3155 Stevens Creek Boulevard until called by the City, and authorization to record the agreement (APN 303-18-046; SC 17,904).

10.       Approval of the agreement with the Santa Clara Chamber of Commerce Convention and Visitors Bureau in an amount not to exceed $1,323,555 to support the organization's operation during fiscal year 2003-04.

11.       Approval of Call No. 03-2 with ACS Enterprise Solutions, Inc., for ongoing support and enhancement of the Silicon Valley Power Website in an amount not to exceed $100,760.

 

 

12.       Approval of Amendment 1 to the Commercial Property Lease Agreement and Operating Agreement with Chai-Yoo Cafe for the operation of the Civic Center Cafeteria, modifying the lease rent to $3,000 per year.

C.        Reports for Information and Possible Action

1.         City Receives State Jobs Housing Balance Incentive Grant.

2.         Financial/Human Resources Management System (FHRMS) Project Phase 1 Go-live July 1, 2003.

D.        Minutes to Note and File

E.        Routine Written Petitions for Approval

1.         Silva Tae Kwon Do: Request for Championship Team Funding in the amount of $2,401 to compete at the 2003 National Junior Olympics in Orlando, Florida, June 30 through July 6, 2003.  Staff recommendation:  Approval subject to an agreement.

 

8.         WRITTEN PETITIONS:

 

A.         Decathlon Club:  Request for a Permit for Outdoor Amplification of Music for July 18, 2003 from 7:00 p.m. to 12:00 a.m. at 3250 Central Expressway.

 

9.         BOARDS AND COMMISSIONS FOR ACTION:

 

A.         Parks and Recreation Commission - June 17, 2003.

 

1.         Recommendation for approval of the Fremont Park Playground and the Alvarez Park Playground Master Plans.

 

2.         Recommendation for approval of bringing the Moving Wall Vietnam Veterans Memorial to Central Park from November 19 to November 25, 2003.

 

10.       CONSENT ITEMS PULLED FOR DISCUSSION:

 

11.       PUBLIC PRESENTATIONS:

 

This portion of the meeting is reserved for persons desiring to address the Council on any matter not on the agenda.  The law does not permit Council action on, or extended discussion of, any item not on the agenda except under special circumstances.  The Council, or its staff, may briefly respond to statements made or questions posed and may request the City Manager to report back at a subsequent meeting.  Please submit to the City Clerk your name and subject matter on forms available by the door in the Council Chambers.

 

12.       REPORTS FOR COUNCIL ACTION:

 

A.         Request for determination on the eligibility of the property located at 1468 Lafayette Street for the City Architecturally or Historically Significant Properties List.

 

B.        Request for approval of the Second Amendment to the Disposition and Development Agreement with Gateway Santa Clara at 1000 El Camino Real, shifting $100,000 to the pre-development loan.

C.        Request to delegate authority to the City Manager to approve and execute additional agreements, calls, applications, and other related documents required to support the California Energy Commission Application for Certification for the Pico Power Project development and construction not exceeding a combined value of $3,600,000.

 

D.        Request for approval of a pilot program for reducing the number of Council meetings through December 2004.

 

E.         Request for adoption of a Resolution modifying the time limits for speakers at City Council meetings from four minutes to three.

 

F.         Informational Memo:  Role of the Parks and Recreation Commission.

 

13.       BILLS AND CLAIMS/PROGRESS PAYMENTS:  (Lists are available in the Council Office and the City Clerk's Office.)

 

14.       REPORTS OF COUNCILORS AND SPECIAL COUNCIL COMMITTEES:

 

A.         Facilities Naming & Honorary Recognition Ad Hoc Committee:  Recommendation to 1) Name the PICO Power Plant "Donald Von Raesfeld Power Plant" in recognition of his outstanding leadership for the City as City Manager and then Council Member, noting his unique contributions to the City's Electric Utility; and 2) Establish the "Neil Henry Volunteer Recognition Award" in memory of the dedicated volunteerism of Neil Henry who contributed numerous volunteer hours to the City and the Santa Clara Police Department.

 

15.       CLOSED SESSION MATTERS:

 

16.       ADJOURNMENT:

 

A.     To Tuesday evening, July 15, 2003, at 5:30 p.m. in the Reception Lobby Area for interviews to fill the vacancy on the Parks and Recreation Commission and then to 6:30 p.m. to fill the vacancy on the Housing Rehabilitation Loan Committee and at 7:00 p.m. in the City Hall Council Chambers for the scheduled regular meeting (no meeting scheduled for July 8, 2003).