SUMMARY OF ACTIONS TAKEN BY

CITY OF SANTA CLARA CITY COUNCIL

THIS DOCUMENT IS PREPARED AS A SUMMARY ONLY AND IS NOT INTENDED TO BE AN OFFICIAL RECORD OF CITY COUNCIL ACTIONS. THE OFFICIAL MINUTES OF EACH MEETING ARE AVAILABLE IN THE CLERK’S OFFICE APPROXIMATELY THREE WEEKS FOLLOWING THE MEETING.

 

 

February 14, 2012

 

 

5:30 PM
Closed Session
Council Conference Room
Conference with Real Property Negotiator
Pursuant to Government Code Section 54956.8
Property:  APN 104-43-030
Negotiating Party(ies):  Santa Clara Stadium Authority and the San Francisco 49ers
City Negotiator:  Jennifer Sparacino, City Manager (or her designee)
Under Negotiation:  Purchase/Sale/Exchange/Lease of Real Property
(provisions, price and terms of payment)
[NO REPORTABLE ACTION]
and
Conference with Legal Counsel
(Anticipated Litigation)
Pursuant to Government Code Section 54956.9(b)(1)
(Facts and Circumstances)
Pursuant to Government Code Section 54956.9(b)(3)(C)
City as potential defendant: June 2, 2011, letter from Robert Rubin of
Lawyers Committee for Civil Rights of the San Francisco Bay Area,
regarding the City's election system
[NO REPORTABLE ACTION]
6:00 PM
Reception Lobby Area
adjacent to the City Clerk's Office

Housing Rehabilitation Loan Committee Interviews
to fill one full term ending June 30, 2015

 

 

REGULAR MEETING

7:00 PM in the City Hall Council Chambers

 

 

APPEAL OF HEARING DECISIONS OF THE CITY COUNCIL MUST BE MADE TO THE SUPERIOR COURT WITHIN 90 CALENDAR DAYS OF FINAL ACTION. BECAUSE OF THE AGENDA PROVISION FOR RECONSIDERATION, FINAL ACTION IS DEEMED TO OCCUR AT THE END OF THE NEXT REGULAR MEETING PURSUANT TO CITY COUNCIL POLICY (P&P 042). (CODE OF CIVIL PROCEDURE SECTION 1094.6)

 

 

 

1.

PLEDGE OF ALLEGIANCE AND INVOCATION PRAYER:

 

2.

ROLL CALL:

 

A.

Present:  Council Members Gillmor, Kennedy, Kolstad, Mahan and Moore and Mayor Matthews. Absent: Council Member McLeod (excused).

 

3.

APPROVAL OF MINUTES:

 

A.

January 10, 2012. 

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk

 

B.

January 10, 2012 - Redevelopment Agency Meeting.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk

 

4.

CONTINUANCE/EXCEPTIONS:

 

5.

SPECIAL ORDER OF BUSINESS:

 

A.

Presentation of a donation from The Wutzit Club Alumni Committee, in the amount of $2,950, raised at the Alumni 2011 Fundraiser event, to be used at the Walter E. Schmidt Youth Activity Center.

 

B.

Appointment to fill one vacancy for the full term ending June 30, 2015 on the Housing Rehabilitation Loan Committee.

 

• ACTION:

Appointed Bianca Placencia.

 

• ASSIGNMENT:

City Clerk

 

 

Housing and Comm Services Div.

 

6.

UNFINISHED BUSINESS:

 

A.

Possible Reconsideration of Actions Taken at Immediately Preceding Meeting. (See Summary of Actions for potential reconsideration, which is attached to the posted Agenda and is in the Agenda Packet Binder in the Council Chambers.)

 

B.

Proposed San Francisco 49ers stadium

 

1.

Adoption of a Resolution approving a Subdivision Improvement Agreement with the Santa Clara Stadium Authority for the completion of public improvements related to the stadium.

 

• ACTION:

Adopted Resolution No. 12-7906.

 

• ASSIGNMENT:

City Manager


 

2.

Public Hearing:  Adoption of a Resolution ordering the vacation of a portion of Centennial Boulevard located south of Tasman Drive with reservation of a public utility easement and an ingress and egress easement and authorization to record the Resolution with the County Recorder [vicinity of APN 104-43-030, 047 and 049 (2011-12); SC 18,535].

 

• ACTION:

Adopted Resolution No. 12-7907.

 

• ASSIGNMENT:

Dir. Public Works

 

C.

Adoption of a Resolution directing the City Manager to establish procedures for and call meetings of the Oversight Board, for the dissolved Redevelopment Agency, and other administrative matters and ratifying the Mayor's appointment of Gary Ameling, Director of Finance and Jamie L. Matthews, Mayor.

 

• ACTION:

Adopted Resolution No. 12-7908.

 

• ASSIGNMENT:

City Manager

 

7.

CONSENT CALENDAR:

 

[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion.  There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public.  If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]

 

A.

Departmental Reports

 

1.

Approval of the use of City Water Utility forces for Industrial 3B recycled water pipeline installation project.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Water

2.

Acceptance of the Monthly Financial Status Reports for October 2011.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Finance

3.

Approval to donate surplus ladders from the Fire Department to the South Bay Training Consortium.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Fire Chief

4.

Acceptance of a donation from the Santa Clara Swim Club, in the amount of $6,440.88, to purchase and install a mobile pool lift at the George F. Haines International Swim Center to improve the handicapped access in compliance with the Federal Americans with Disabilities Act (ADA); approval and appropriation of the funds; and authorization to transmit of a letter of appreciation. 

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Parks

5.

Approval of the Plans and Specifications for the Guadalupe River Sanitary Sewer Siphon Rehabilitation Project; authorization to make minor modifications, if necessary; and authorization to advertise for bids (CE 12-13-03).

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Public Works

6.

Approval to substitute Discovery Glass, Inc. with Guarantee Glass, Inc. as the glazing subcontractor for the Tasman Drive Parking Structure Project (CE 10-11-11).

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Public Works

7.

Approval to set the salary for Adam Wilson at Step 2 (Salary Plan B, Grade 31) in the Police Department's Police Officer position.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Chief of Police

8.

Acceptance of the work performed by Steiny & Co., Inc. on the Lafayette Street/Reeve Street Pedestrian Crosswalk Warning System and authorization to record the Notice of Completion with the County Recorder (CE 09-10-03).

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Public Works

9.

Approval and authorization to publish the April 2012 Mission City SCENES.

 

• ACTION:

Approved

 

• ASSIGNMENT:

City Manager

10.

Approval to set the salary for Linda Brogan at Step 2 (H-28) in the Police Department's Communications Dispatcher II position.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Chief of Police

11.

Note and file the Departmental Activity Report for the month of December 2011.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Manager

12.

Acceptance of the resignation of Michelle Guzman from the Cultural Advisory Commission, effective immediately; declare a vacancy for the partial term ending June 30, 2012; set March 6, 2012 as a Special Order of Business to promote the vacancy; and set March 21, 2012 as the deadline for the receipt of applications with interviews to be held on March 27, 2012.

 

• ACTION:

Approved

 

• ASSIGNMENT:

City Manager

 

 

City Clerk


 

13.

Approval of the Energy Efficiency and Renewable Results for the Silicon Valley Power (SVP) Public Benefits Program for Fiscal Year 2010-11 and authorization to report the results to customers and others.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Electric

14.

Approval of the List of Designated Positions, including Disclosure Categories, which lists those positions that require the incumbents to file a Conflict of Interest Statement, Form 700.

 

• ACTION:

Approved

 

• ASSIGNMENT:

City Attorney

 

 

Dir. Human Resources

15.

Adoption of Ordinance No. 1894 repealing and amending Section 8.25.010 (Definitions), repealing Section 8.25.285(a) (Definitions) and adding Section 8.25.275 (Mandatory Recycling) to Chapter 8.25 (Accumulation, Transportation and Disposal of Waste Matter) of the City Code to comply with the requirements of AB 341 regulating commercial business and multi-family recycling.

 

• ACTION:

Approved

 

• ASSIGNMENT:

City Attorney

 

 

Dir. Streets

16.

Set February 28, 2012 at 6:00 pm in the City Hall Council Chambers for a Study Session to discuss the Charter Review Committee's recommendations regarding At-Large elections with a focus on specific fiscal impacts.

 

• ACTION:

Approved

 

• ASSIGNMENT:

City Manager

 

B.

Agreements

 

1.

Approval of a Legal Services Agreement with Duncan, Weinberg, Genzer & Pembroke, P.C., in an amount not to exceed $1,000,000 per fiscal year subject to budgetary appropriations, for legal services to support the Electric Utility.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Electric

2.

Approval of Call No. 12-6 for Professional Services with Harris and Associates, in an amount not to exceed $50,000, for Electric Department project management services.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Electric


 

3.

Approval of an Agreement for the Performance of Services with Pump Repair Service Company, in an amount not to exceed $320,000, for inspections, repairs and replacement of pumps and appurtenances at the Water Department well sites. 

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Water

4.

Approval of a Capital Loan Agreement with Santa Clara Methodist Retirement Foundation, in the amount of $76,747, for the electrical system upgrade at the Liberty Tower located at 890 Main Street.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Housing and Comm Services Div.

5.

Approval of a Call Agreement for Metro Wi-Fi Communications and Advanced Metering Infrastructure (AMI) with Linkpath Communications, Inc. and Call No. 12-1 for Professional Services, in amount not to exceed $240,000, to support the deployment and implementation of the Silicon Valley Power (SVP) AMI Wide Area Network (WAN).

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Electric

6.

Approval of Call No. 12-1 for Professional Services with Harris and Associates, in an amount not to exceed $164,885, for overall program and project management services for the Electric Engineering Division. 

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Electric

7.

Approval of Call No. 12-2 for Professional Services with Harris and Associates, in an amount not to exceed $40,725, for onsite representation, project management and GIS services for the Serra-Brokaw Reconductoring Project.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Electric

8.

Approval of Call No. 12-3 for Professional Services with Harris and Associates, in an amount not to exceed $719,175, for onsite representation, project management and GIS services at Mission Substation.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Electric

9.

Approval of Call No. 12-4 for Professional Services with Harris and Associates, in an amount not to exceed $639,200, for onsite representation, project management and GIS services for the Mission 60kV Extension Project.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Electric


 

10.

Approval of Call No. 12-5 for Professional Services with Harris and Associates, in an amount not to exceed $97,875, for onsite representation, project management and GIS services for the De La Cruz Project.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Electric

11.

Approval of Call No. 12-7 for Professional Services with Harris and Associates, in an amount not to exceed $65,950, for onsite representation, project management and GIS services for the Serra Substation Project.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Electric

12.

Approval of a Call Agreement for Consulting Services with ESource Companies, LLC,  and Call No. 12-1 for Professional Services, in an amount not to exceed $117,990, for 2012 membership and ongoing energy industry research and information service.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Electric

13.

Approval of an Agreement for the Performance of Services with Real Environmental Products, in an amount not to exceed $140,000, to perform repairs to the landfill gas collection system at the closed All Purpose Landfill. 

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Streets

14.

Approval of Call No. 12-1 for Professional Services with Adhara Systems, Inc., in an amount not to exceed $54,000, to conduct a 2012 pavement condition survey.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Streets

15.

Approval of Amendment No. 1 to the Agreement for the Performance of Services with HPI, LLC, in an amount not to exceed $18,735.88, for a total amount not to exceed $664,423.88, to provide digicon replacement units at the Cogeneration (Cogen) Plant and the Gianera Generating Facility.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Electric

16.

Approval of Amendment No. 2 to Call No. 10-1 for Professional Services with Eagle Systems International, Inc. dba Synergy Companies, at no additional cost to the City, to extend the term to April 30, 2012 for the low income/multi-family weatherization program third party energy efficiency program.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Electric


 

17.

Approval of a Power Purchase Agreement with Manzana Wind LLC, per agreed upon price and terms, to purchase green electrical power from a wind facility located near Rosamond, California.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Electric

18.

Approval (retroactive) of a Bateman Agreement with Compass Group USA, Inc. by and through its BATEMAN Division, at a cost per meal of $4.405 for a total amount not to exceed $80,841 per year, to provide senior nutrition congregate meals.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Parks

 

C.

Reports for Information and Possible Action

 

1.

Update on Northern California Power Agency (NCPA) Hydroelectric Project 1998 Series A Bond Refunding.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk

2.

Revised Ulistac Natural Area Visitors Guide.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk

3.

71st Annual Camellia Show.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk

4.

Informational Report on the Audited Comprehensive Annual Financial Report (CAFR) and Audited Electric Utility dba Silicon Valley Power (SVP) Enterprise Fund Financial Statements for Fiscal Year ended June 30, 2011.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk

 

D.

Minutes to Note and File

 

1.

Senior Advisory Commission  - November 28, 2011.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk

2.

Youth Commission - November 8, 2011.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk

3.

Youth Commission - December 6, 2011.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk


 

4.

Historical and Landmarks Commission - January 5, 2012.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk

5.

International Exchange Commission - December 6, 2011.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk

6.

Parks and Recreation Commission - November 1, 2011.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk

7.

Cultural Advisory Commission - December 5, 2011.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

City Clerk

 

E.

Routine Written Petitions for Approval

 

1.

Christina Romero, Elegant Occasions - 3970 Freedom Circle:  Request for a Special Permit to allow a 20' x 40' temporary tent from January 19, 2012 - February 16, 2012 (PLN2012-09013).  Staff recommendation:  Approval (retroactive), subject to conditions.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Planning

2.

Buchser Music Association:  Request for Championship Team Funding, in the amount of $10,000 in matching funds, to perform at Disneyland in Anaheim, California from May 12, 2012 - May 15, 2012.  Staff recommendation:  Approval, subject to the execution of a Contribution Agreement with the Buchser Music Association. 

 

• ACTION:

Approved

 

• ASSIGNMENT:

City Manager

 

8.

ITEMS SET FOR HEARING:

 

[Planning Commission items not being appealed, or which are not related to an appeal, will be heard under BOARDS AND COMMISSIONS FOR ACTION.]  If you challenge a City Council land use decision in court, you may be limited to raising only those issues you or someone else raised at this hearing before the City Council or in written correspondence delivered to the City at, or prior to, the City Council hearing on the matter.  (California Government Code Section 65009)

 

A.

Fiscal Year 2012-13 Annual Plan for the use of Federal Community Development Block Grant (CDBG) and Home Investment Partnerships Act (HOME) Entitlement Funds.  Staff recommendation:  Refer public testimony received for consideration at the second public hearing scheduled for March 6, 2012.

 

• ACTION:

Noted and Filed

 

• ASSIGNMENT:

Housing and Comm Services Div.

 

1.

Set March 6, 2012 for a Public Hearing on the Fiscal Year 2012-13 Annual Plan for the use of Federal Community Development Block Grant (CDBG) and Home Investment Partnerships Act (HOME) Entitlement Funds.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Housing and Comm Services Div.

 

9.

BOARDS AND COMMISSIONS FOR ACTION:

 

A.

Parks and Recreation Commission - Minutes of November 15, 2011:  Request to note and file.
* Recommendation:  Approval of the final design for the park site located at 90 North Winchester Boulevard; approval of the redesign of the Fairway Glen Park Playground; and direct the City Manager to draft an Ordinance based on the Quimby Act for the purpose of establishing an appropriate formulae and guidelines, similar to surrounding comparable cities, for parkland dedication and parkland dedication in-lieu fees to assist in meeting the General Plan park facility and parkland goals.

 

• ACTION:

Noted and filed the Minutes and approved the Commission's recommendations.

 

• ASSIGNMENT:

City Clerk

 

 

Dir. Parks

 

10.

CONSENT ITEMS PULLED FOR DISCUSSION:

 

11.

PUBLIC PRESENTATIONS:

 

This item is reserved for persons to address the Council on any matter not on the agenda that is within the subject matter jurisdiction of the City. The law does not permit Council action on, or extended discussion of, any item not on the agenda except under special circumstances. The Council, or staff, may briefly respond to statements made or questions posed, and the Council may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on forms available by the door in the Council Chambers.

 

12.

REPORTS FOR COUNCIL ACTION:

 

A.

Approval of the Police Mobile Data Computers Capital Improvement Project (6533) and approval of appropriations, in the amount of $450,000, to fund the project for the replacement of outdated equipment with current technology for the Police Department.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Chief of Police

 


 

B.

Approval of an Agreement for Design Professional Services with RBF Consulting, in an amount not to exceed $150,302, for the Central Park Bicycle and Pedestrian Access and Facilities Enhancement Project; approval of appropriations, in the amount of $70,302, to help fund the project; and authorization to make minor modifications, if necessary.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Public Works

 

13.

BILLS AND CLAIMS/PROGRESS PAYMENTS:

 

(Lists are available in the Council Office and the City Clerk's Office.)

 

A.

Approval of Bills and Claims and Progress Payments.

 

• ACTION:

Approved

 

• ASSIGNMENT:

Dir. Finance

 

14.

REPORTS OF COUNCILORS AND SPECIAL COUNCIL COMMITTEES:

 

A.

Reports regarding conference attendance, if any.

 

15.

CITY MANAGER REPORTS:

 

16.

CLOSED SESSION MATTERS:

 

A.

City Attorney Reports:

 

B.

Set February 28, 2012 at 5:00 pm for a Closed Session in the Council Conference Room for a Conference with Real Property Negotiator pursuant to Government Code Section 54956.8; Property:  APN 104-43-030; Negotiating Party(ies):  Santa Clara Stadium Authority and the San Francisco 49ers; City Negotiator:  Jennifer Sparacino, City Manager (or her designee); Under Negotiation:  Purchase/Sale/Exchange/Lease of Real Property (provisions, price and terms of payment).

 

• ACTION:

Approved

 

• ASSIGNMENT:

City Attorney

 

17.

ADJOURNMENT:

 

A.

In Memory of Anthony "Tony" Souza (lifetime Santa Clara resident and former City employee, retired from the Department of Public Works after serving 30 years) and Frank Soares (native Santa Claran and activist) to Tuesday evening, February 28, 2012 at 5:00 pm for a Closed Session in the Council Conference Room, 6:00 pm for a Study Session regarding At-Large Elections and at 7:00 pm for the regular scheduled meeting in the City Hall Council Chambers.