Rounded Rectangle: Council and Authorities 
Summary of Actions

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• SUMMARY OF ACTIONS •

 

This document is prepared as a Summary only and is not intended to be an official record of Council and Authority Actions.

The official Minutes of the meeting are available in the City Clerk’s Office approximately four weeks following the meeting.

 

CITY COUNCIL

STADIUM AUTHORITY

SPORTS AND OPEN SPACE AUTHORITY

HOUSING AUTHORITY

 

October 11, 2016

 

 

5:00 PM STUDY SESSION

6:00 PM CLOSED SESSION

7:00 PM REGULAR MEETING

City Hall Council Chambers

 

 

The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

 

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

 

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.  

 

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA)

 

1.

5:00 PM STUDY SESSION CALL TO ORDER:

 

A.

Confirmation of Quorum.

CC

 

2.

ANNOUNCEMENT OF STUDY SESSION:

 

A.

County Expressway Plan 2040 and future transportation needs.

CC

 

3.

6:00 PM CLOSED SESSION CALL TO ORDER:

 

A.

Confirmation of Quorum.

CC

 

4.

ANNOUNCEMENT OF CLOSED SESSION:

 

A.

Conference with Labor Negotiators Pursuant to Government Code Section 54957.6; City representative: Rajeev Batra, Acting City Manager (or designee); Employee Organization(s): Unit #1 - Santa Clara Firefighters Association, IAFF, Local 1171; Unit #2 - Santa Clara Police Officer's Association; Unit #3 - IBEW Local 1245 (International Brotherhood of Electrical Workers); Unit #4 - City of Santa Clara Professional Engineers; Units #5, 7 & 8 - City of Santa Clara Employees Association; Unit #6 - AFSCME Local 101 (American Federation of State, County and Municipal Employees); Unit #9 - Miscellaneous Unclassified Management Employees; Unit #9A - Unclassified Police Management Employees; Unit #9B - Unclassified Fire Management Employees; Unit #10 - PSNSEA (Public Safety Non-Sworn Employees Association).

CC

 

·         ACTION:

Not Held

 

 

B.

Public Employee Performance Evaluation Pursuant to Government Code Section 54957; Title: Acting City Manager.

CC

 

·         ACTION:

No Reportable Action

 

 

C.

Public Employee Performance Evaluation Pursuant to Government Code Section 54957; Title: City Attorney.

CC

 

·         ACTION:

No Reportable Action

 

 

D.

Conference with Legal Counsel-Existing Litigation Pursuant to Government Code Section 54956.9(d)(1); City of San Jose v. City of Santa Clara, et al., Santa Clara County Superior Court Case No. 16V298317.

CC

 

·         ACTION:

No Reportable Action

 

 

E.

Conference with Legal Counsel-Anticipated Litigation Pursuant to Government Code Section 54956.9(d)(4) - Initiation of litigation; Number of potential cases: 1.

CC

 

·         ACTION:

No Reportable Action

 

 

5.

PUBLIC COMMENT REGARDING CLOSED SESSION:

 

6.

RECESS TO CLOSED SESSION (Council Conference Room):

 

7.

7:00 PM REGULAR MEETING CALL TO ORDER:

 

8.

PLEDGE OF ALLEGIANCE AND STATEMENT OF VALUES:

 

9.

ROLL CALL:

 

A.

Present: Members Caserta, Davis, Kolstad, O'Neill and Watanabe and Mayor/Chairperson Gillmor.  Absent: Member Marsalli.

 

 

10.

APPROVAL OF MINUTES:

 

A.

September 19, 2016 - Special Meeting.

CC SA SOSA HA

 

·         ACTION:

Noted and Filed

 

 

·         ASSIGNMENT:

City Clerk

 

 

11.

CONTINUANCE/EXCEPTIONS:

 

12.

SPECIAL ORDER OF BUSINESS:

 

A.

Recognition of Student Participation in Exchange Program coordinated by the Santa Clara Sister Cities Association.

CC

 

13.

CONSENT CALENDAR:

 

[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]

 

 

A.

Departmental Reports

 

 

1.

Acceptance of a donation from Premier Soccer Coaching in the amount of $450 in support of the Wade Brummal Scholarship Program; approval of an appropriation of $450 for the Wade Brummal Scholarship Program; and authorization to transmit a letter of appreciation signed by the Mayor and the City Manager.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Parks & Recreation

 

2.

Approval of the transfer of $2,700,000 from Operating Cash to the Rate Stabilization Fund Classified in Fiscal Year 2015-2016.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Electric

 

3.

Approval of the use of City Water Utility forces to install a 1" water meter and service at 2176 El Capitan Avenue.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Water and Sewer

 

4.

Note and file the Status Report for the Fiscal Operation of the Santa Clara Golf and Tennis Club for the fourth quarter ending June 30, 2016 and for the end of Fiscal Year 2015-2016.

SOSA

 

·         ACTION:

Noted and Filed

 

 

·         ASSIGNMENT:

City Clerk

 

5.

Acceptance of the resignation of Kathleen Ryan from the Cultural Commission, effective September 23, 2016; declaration of one vacancy on the Cultural Commission for the partial term ending June 30, 2018; and consolidation of dates for the Cultural Commission with the current vacancy to November 29, 2016 at 5:00 pm as the deadline for the receipt of applications and December 13, 2016 at 6:00 pm as the interview date and time.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

City Clerk

 

6.

Approval of stipulations with Request for Award, as recommended by the City's Workers' Compensation legal counsel, to settle the claims for the injuries Ronald Maniglia, retired Grounds Maintenance Worker III, sustained on August 20, 2012 and cumulatively through October 31, 2012.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Human Resources

 

7.

Note and file the Departmental Activity Report for the month of August 2016.

CC

 

·         ACTION:

Noted and Filed

 

 

·         ASSIGNMENT:

City Clerk

 

 

B.

Agreements

 

 

1.

Approval of Amendment No. 1 to the Agreement for the Performance of Services with Electrical Distribution Design, Inc. in an amount not to exceed $146,540, for a total not to exceed $290,540, for developing ISM/DEW Model and Simulating Operation of the Phase Shifting Transformer (PST) Controller for closed loop factory acceptance testing.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Electric

 

2.

Approval of an Agreement and Covenant running with the Land with Augustine Bowers II LLC, to construct and maintain concrete pavers along a portion of the Augustine Drive and Scott Boulevard property frontages at the 2600 block of Augustine Drive (APN 216-45-011, 014, 019, 027, and 028; SC 18,836) and authorization of the recordation thereof.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Public Works

 

3.

Approval of a Memorandum of Understanding (MOU) for a partnership with the Santa Clara Unified School District to provide in kind services for the Firehouse Run organized by the Santa Clara Firefighter Foundation to support the Santa Clara Schools Foundation; authorization to make minor, non-substantive modifications subject to attorney review; and authorization to transfer $5,000 from Community Promotions to the Police Department's Personnel.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Deputy City Manager

 

 

C.

Bills and Claims/Progress Payments

 

 

1.

Approval of Bills and Claims and Progress Payments.

CC SA SOSA HA

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Finance

 

 

D.

Reports for Information and Possible Action

 

 

1.

El Camino specific plan process update.

CC

 

·         ACTION:

Noted and Filed

 

 

·         ASSIGNMENT:

City Clerk

 

 

E.

Minutes to Note and File

 

 

1.

Historical and Landmarks Commission - June 2, 2016.

CC

 

·         ACTION:

Noted and Filed

 

 

·         ASSIGNMENT:

City Clerk

 

2.

Historical and Landmarks Commission - July 7, 2016.

CC

 

·         ACTION:

Noted and Filed

 

 

·         ASSIGNMENT:

City Clerk

 

3.

Historical and Landmarks Commission - August 4, 2016.

CC

 

·         ACTION:

Noted and Filed

 

 

·         ASSIGNMENT:

City Clerk

 

4.

Youth Commission - May 10, 2016.

CC

 

·         ACTION:

Noted and Filed

 

 

·         ASSIGNMENT:

City Clerk

 

5.

Youth Commission - August 30, 2016.

CC

 

·         ACTION:

Noted and Filed

 

 

·         ASSIGNMENT:

City Clerk

 

 

F.

Routine Written Petitions for Approval

 

 

1.

Sprint PCS - 100 North Winchester Boulevard: Request for a Special Permit to allow for a temporary Cellular on Wheels (COW).  Staff recommendation:  Approval, subject to conditions (PLN2016-12103).

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Community Development

 

 

14.

CONSENT ITEMS PULLED FOR DISCUSSION:

 

15.

UNFINISHED BUSINESS:

 

[Possible Reconsideration of Actions Taken at Immediately Preceding Meeting. (See Summary of Actions for potential reconsideration, which is in the Agenda Packet Binder in the Council Chambers.)]

 

 

16.

ITEMS SET FOR HEARING:

 

[Planning Commission items not being appealed, or which are not related to an appeal, will be heard under REPORTS FOR ACTION.] If you challenge a City Council land use decision in court, you may be limited to raising only those issues you or someone else raised at this hearing before the City Council or in written correspondence delivered to the City at, or prior to, the City Council hearing on the matter. (California Government Code Section 65009)

 

 

A.

2041 Mission College Boulevard and 1900-2000 Wyatt Drive:
Adoption of a Resolution approving a Tentative Parcel Map to create a three lot subdivision for the project located at 2041 Mission College Boulevard and 1900-2000 Wyatt Drive, subject to conditions (PLN2016-11738).

CC

 

·         ACTION:

Adopted Resolution No.16-8372.

 

 

·         ASSIGNMENT:

Dir. Community Development

 

 

17.

REPORTS FOR ACTION:

 

A.

Discussion of initial implementation of the Lobbying Ordinance and direction regarding possible amendments.

CC

 

·         ACTION:

Referred to the Ethics Committee for clarification on enforcement efforts, processes and for possible amendment recommendations.

 

 

·         ASSIGNMENT:

City Manager

 

 

 

 

 

B.

Note and file the report or take a position to support Measure B - Transportation Ballot for November 8, 2016 General Election and authorization to transmit a letter in support of Measure B to the Santa Clara Valley Transportation Authority.

CC

 

·         ACTION:

Approved a position to support Measure B - Transportation Ballot for November 8, 2016 and authorized the Mayor and City Manager to transmit a letter in support.

 

 

·         ASSIGNMENT:

Dir. Public Works

 

 

C.

Approval to appropriate funds in the amount of $11,201,595 from Mitigation Fee Act Revenues to the Fiscal Year 2016-2017 Capital Improvement Project (CIP) Budget for new Parkland Acquisition and Park Improvement Projects.

CC

 

·         ACTION:

Approved; with the modifications to use 3.3 million to fund the Parks and Recreation open projects list and that the City pay for the land acquisition from the land sale reserve fund.

 

 

·         ASSIGNMENT:

Dir. Parks & Recreation

 

 

D.

Approval to appropriate funds in the total amount of $10,000,000 in the Youth Soccer Fields and Athletic Facilities Capital Improvement Project (CIP), funded by a transfer of $10,000,000 from Land Sale Reserve; and approval to transfer $13,330,000 to Silicon Valley Power (SVP) in exchange for the transfer and dedication of the 8.75 acres Reed Street & Grant Street land parcels for public parks and recreation uses (APNs 224-02-002; -013, -014, -020, and -023).

CC

 

·         ACTION:

Approved; with the modification to the appropriation of funds in the total amount of $13,300,000.

 

 

·         ASSIGNMENT:

Dir. Parks & Recreation

 

 

E.

Adoption of a Resolution authorizing the City Manager to negotiate and execute an Agreement for Purchase of Real Property and Escrow Instructions, and other documents as necessary, to acquire 1750 Grant Street (APN 224-02-022); and authorization to dedicate the land for public parks and recreation uses.

CC

 

·         ACTION:

Adopted a Resolution No. 16-8373.

 

 

·         ASSIGNMENT:

 

Dir. Parks & Recreation

Dir. Community Development

 

 

F.

Approval of Amendment No. 2 to the Agreement with LPA, Inc. for additional design and engineering services for the Reed & Grant Street Sports Park Project, increasing the contract amount by $422,010, for a total not-to-exceed amount of $1,696,520.

CC

 

·         ACTION:

Approved

 

 

·         ASSIGNMENT:

Dir. Parks & Recreation

 

 

G.

Informational Report:  Affordable Housing Nexus Study.

CC

 

·         ACTION:

Noted and Filed; Council requested an update in February 2017.

 

 

·         ASSIGNMENT:

 

City Clerk

Dir. Community Development

 

 

18.

STADIUM AUTHORITY ITEMS:

 

A.

Presentation from Stadium Manager Jim Mercurio on 90-day outlook of calendar events at Levi's Stadium.

SA

 

·         ACTION:

Noted and Filed

 

 

·         ASSIGNMENT:

Secretary

 

 

B.

Status report of the Ad Hoc Stadium Audit Committee.

SA

 

·         ACTION:

Noted and Filed; the Mayor announced an upcoming Audit Committee on October 12, 2015 at 5:30 pm to be held at the Senior Center on Fremont Street on the second floor.

 

 

·         ASSIGNMENT:

Secretary

 

 

19.

PUBLIC PRESENTATIONS:

 

[This item is reserved for persons to address the Council/Stadium Authority/Sports and Open Space Authority/Housing Authority on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on forms available by the door in the Council Chambers.]

 

 

A.

Kirk Vartan expressed general comments of concerns related to parking on Newhall Street and complimented the earlier study session related to transportation.

 

 

B.

Hosam Haggag expressed gratitude to the City for hosting the candidate forums.

 

C.

Nell Datar noted that Santa Clara University will be hosting a candidate forum on Monday, October 17, 2016, between 6:30 pm – 8:00 pm and welcomed comments after the meeting on how to make the forum better; and thanked Council for Measure B discussions.

 

 

D.

Deborah Bress expressed general comments of concerns related to area development.

 

 

20.

REPORTS OF MEMBERS AND SPECIAL COMMITTEES (CC SA SOSA HA):

 

A.

Reports regarding conference attendance, if any.

CC SA SOSA HA

 

1.

Mayor Gillmor noted her recent attendance at the Annual League of California Cities Conference in Long Beach attended by Members Davis and Kolstad along with several city staff; a written summary will be presented at the next meeting outlining the sessions.

 

2.

Member Davis noted a presentation by the opening speaker, Jason Roberts related to transforming neighborhoods.

 

 

21.

CITY MANAGER/EXECUTIVE DIRECTOR REPORTS:

 

A.

The Acting City Manager noted that the Director of Information Technology made a well-received presentation at one of the sessions on technology advances at the City of Santa Clara. The Acting City Manager thanked staff for going above and beyond with the visiting delegates from the City’s Sister City Izumo, Japan.

 

 

22.

REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS:

 

23.

ADJOURNMENT:

 

A.

In Memory of Officer Lesley Zerebny and Officer Jose Gilbert Vega who lost their lives in the line of duty on October 8, 2016 in Palm Springs, California. The next regular scheduled meeting is on Tuesday evening, October 25, 2016.