Rounded Rectangle: Council and Authorities 
Concurrent Meeting Agenda

santaclaraca.gov  I  @SantaClaraCity

 

CITY COUNCIL

STADIUM AUTHORITY

SPORTS AND OPEN SPACE AUTHORITY

HOUSING AUTHORITY

 

June 21, 2016

 

 

5:30 PM CLOSED SESSION

6:00 PM BOARD OF LIBRARY TRUSTEES INTERVIEWS

7:00 PM REGULAR MEETING

City Hall Council Chambers

 

 

The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

 

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

 

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.  

 

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA)

 

A complete agenda packet is available on the City’s website and in the City Clerk’s Office beginning the Friday evening before the Tuesday meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov, or at the public information desk at any City of Santa Clara public library.

 

1.

5:30 PM CLOSED SESSION CALL TO ORDER:

 

A.

Confirmation of Quorum.

CC SA

 

2.

ANNOUNCEMENT OF CLOSED SESSION:

 

A.

Conference with Labor Negotiators Pursuant to Government Code Section 54957.6; City representative: Rajeev Batra, Acting City Manager (or designee); Employee Organization(s): Unit #1 - Santa Clara Firefighters Association, IAFF, Local 1171; Unit #2 - Santa Clara Police Officer's Association; Unit #3 - IBEW Local 1245 (International Brotherhood of Electrical Workers); Unit #4 - City of Santa Clara Professional Engineers; Units #5, 7 & 8 - City of Santa Clara Employees Association; Unit #6 - AFSCME Local 101 (American Federation of State, County and Municipal Employees); Unit #9 - Miscellaneous Unclassified Management Employees; Unit #9A - Unclassified Police Management Employees; Unit #9B - Unclassified Fire Management Employees; Unit #10 - PSNSEA (Public Safety Non-Sworn Employees Association).

CC

 

B.

Conference with Real Property Negotiator Pursuant to Government Code Section 54956.8; Property: 90 N. Winchester Blvd., APN 303-17-047 through 049; Negotiating Party(ies): Paul Ring, VP Development, The Core Company; City Negotiator: Rajeev Batra, Acting City Manager (or designee); Under Negotiation: Purchase/Sale/Exchange/Lease of Real Property (provisions, price and terms of payment).

CC

 

C.

Conference with Real Property Negotiator: Pursuant to Government Code Section 54956.8; Property: APN 104-03-038, APN 104-03-039, APN 104-03-036, APN 104-03-037, APN 104-01-102, APN 097-01-039, APN 097-01-073; Negotiating Party: Stephen F. Eimer, Related California; City Negotiator: Rajeev Batra, Acting City Manager (or designee); Under Negotiation: Purchase/Sale/Exchange/Lease of Real Property (provisions, price and terms of payment).

CC

 

D.

Conference with Legal Counsel Existing Litigation Pursuant to Government Code Section 54956.9(d)(1); Arbitration of Forty Niners SC Stadium Company LLC v. Santa Clara Stadium Authority, et al.

CC SA

 

3.

PUBLIC COMMENT REGARDING CLOSED SESSION:

 

4.

RECESS TO CLOSED SESSION (Council Conference Room):

 

5.

6:00 PM BOARD OF LIBRARY TRUSTEES INTERVIEWS (Reception Area adjacent to the City Clerk's Office):

 

6.

7:00 PM REGULAR MEETING CALL TO ORDER:

 

7.

PLEDGE OF ALLEGIANCE AND STATEMENT OF VALUES:

 

8.

ROLL CALL:

 

9.

APPROVAL OF MINUTES:

 

A.

May 10, 2016.

CC SA SOSA HA

 

B.

May 17, 2016.

CC SA SOSA HA

 

C.

May 24, 2016.

CC SA SOSA HA

 

10.

CONTINUANCE/EXCEPTIONS:

 

11.

SPECIAL ORDER OF BUSINESS:

 

A.

Appointment to fill two vacancies on the Board of Library Trustees for the full terms ending June 30, 2020 and one vacancy for the partial term ending June 30, 2019.

CC

 

B.

Interviews and appointments to fill one vacancy on the Planning Commission for the full term ending June 30, 2020 and one vacancy for the partial term ending June 30, 2017.

CC

 

C.

Promotion of the Silicon Valley BBQ Championships held in Central Park on June 24-25, 2016.

CC

 

D.

JOINT PUBLIC HEARING: City Council, City Council acting as the Governing Board of the Successor Agency for the former Redevelopment Agency of the City of Santa Clara, Sports and Open Space Authority and the Housing Authority Annual Budget for Fiscal Year 2016-2017:

1.  Approval of the City's proposed 2016-2017 total budget of $753,569,565, including the Operating Budget of $666,940,532, the General Fund Budget of $201,408,081 and Capital Improvement Project (CIP) Budget of $86,629,033 (including the adjustments as noted in the 2016-2017 Summary of Changes to Proposed Budget).

2.  Approval of the Sports and Open Space Authority proposed 2016-2017 total budget of $2,355,484.

3.  Approval of the Successor Agency to the Redevelopment Agency of the City of Santa Clara proposed 2016-2017 total budget of $97,180,561.

4.  Approval of the Housing Authority's proposed 2016-2017 total budget of $279,052 (amount is included in the City's Operating Budget).

5.  Adoption of a City Resolution establishing the City's Fiscal Year 2016-2017 Appropriations Limit of $410,840,550.

6.  Approval of the use of $93,500 for police activities and programs from the Asset Forfeiture Trust Fund.

CC SOSA HA SARDA

 

12.

CONSENT CALENDAR:

 

[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]

 

 

A.

Departmental Reports

 

 

1.

Approval to submit an application for the 2016 Byrne Justice Assistance Grant (JAG) from the Bureau of Justice Assistance in the amount of $14,806 and appropriate the estimated revenue for the purchase of police equipment.

CC

2.

Acceptance of a donation in the amount of $125 from Premier Soccer Coaching for the Wade Brummal Youth Sports Grant program and authorization to transmit a letter of appreciation signed by the Mayor and City Manager.

CC

3.

Approval of the use of City Electric forces for the installation of facilities at 2945 San Ysidro Way; 2950 Lakeside Drive; 2000 De La Cruz Boulevard; 2910 Tannery Way and 1205 Coleman Avenue.

CC

4.

Note and file the Departmental Activity Report for the month of April 2016.

CC

 

B.

Agreements

 

 

1.

Approval of an Agreement for the Performance of Services with Tree Tech, Inc., in an amount of $90,000 for the first year of the Agreement, and an amount not to exceed $270,000 for the three-year term of the agreement, for tree removal services from 2016-2019.

CC

2.

Approval of Amendment No. 2 to the Agreement with Unisys Corporation, in an amount not to exceed $6,631,549, extending information technology services from July 1, 2016 through June 30, 2017.

CC

3.

Approval of an Agreement for Professional Services with MTH Engineers, Inc., in an amount not to exceed $810,000 for the first year of the Agreement, and a total not to exceed $5,399,000 over the five-year term of the Agreement, to provide substation engineering services.

CC

4.

Approval of Amendment No. 1 to the Agreement with Metropolitan Planning Group (M-Group) extending the term of the Agreement by fifteen months to September 30, 2017.

CC

5.

Approval of Amendment No. 1 to Call No. 14-2 for Professional Services with Soudi Consultants, Inc., in an amount not to exceed $42,500 for a total not to exceed $115,000, to provide additional protection support services for Phase Shifting Transformer Installation Project.

CC

6.

Adoption of a Resolution which approves California Department of Alcoholic Beverage Control (ABC) Standard Agreement Number 16G-LA44 authorizing a grant, in the amount of $49,486, to be utilized to fund a variety of overtime assignments to curb alcohol-related challenges in the community and approval to appropriate the grant.

CC

 

C.

Bills and Claims/Progress Payments

 

 

1.

Approval of Bills and Claims and Progress Payments.

CC SA SOSA HA

 

D.

Reports for Information and Possible Action

 

 

1.

Informational Report: Update on City Low-Income Programs, Collaboration and Outreach.

CC

 

E.

Minutes to Note and File

 

 

1.

Planning Commission - May 11, 2016.

CC

2.

Planning Commission - May 25, 2016.

CC

3.

Cultural Commission - May 2, 2016.

CC

4.

Senior Advisory Commission - February 29, 2016.

CC

5.

Charter Review Committee - June 2, 2016.

CC

 

F.

Routine Written Petitions for Approval

 

 

13.

CONSENT ITEMS PULLED FOR DISCUSSION:

 

14.

UNFINISHED BUSINESS:

 

[Possible Reconsideration of Actions Taken at Immediately Preceding Meeting. (See Summary of Actions for potential reconsideration, which is in the Agenda Packet Binder in the Council Chambers.)]

 

 

15.

ITEMS SET FOR HEARING:

 

[Planning Commission items not being appealed, or which are not related to an appeal, will be heard under REPORTS FOR ACTION.] If you challenge a City Council land use decision in court, you may be limited to raising only those issues you or someone else raised at this hearing before the City Council or in written correspondence delivered to the City at, or prior to, the City Council hearing on the matter. (California Government Code Section 65009)

 

 

A.

Adoption of a Resolution overruling any other protests and ordering that the alternative method for the levy of special benefit assessment be made applicable to the Santa Clara Convention Center Complex Maintenance District No. 183 and approving, confirming and adopting the Director's Report for Fiscal Year 2016-2017.

CC

 

B.

Adoption of a Resolution overruling any other protests and ordering that the alternative method for the levy of benefit assessment be made applicable to the City of Santa Clara Parking Maintenance District No. 122 (Franklin Square) and approving, confirming and adopting the Director's Report for Fiscal Year 2016-2017.

CC

 

16.

REPORTS FOR ACTION:

 

A.

Adoption of a Resolution approving the City's Emergency Operations Plan to provide a legal framework for the management of emergencies and guidance for the conduct of business in the Emergency Operations Center.

CC

 

17.

STADIUM AUTHORITY ITEMS:

 

18.

BIDS AND PROPOSALS:

 

A.

Award the Public Works Contract for the 2016 Annual Slurry Seal Project (CE15-16-10) to the lowest responsive and responsible bidder, VSS International, Inc., in an amount of $1,346,345, for the application of slurry seal surface treatment to various City streets and pavement rehabilitation to the Emergency Operations Center parking lot located at 1990 Walsh Avenue and authorization to execute change orders up to approximately 10%  of the original contract amount, or $134,635, for a total not-to-exceed amount of $1,480,980.

CC

 

19.

PUBLIC PRESENTATIONS:

 

[This item is reserved for persons to address the Council/Stadium Authority/Sports and Open Space Authority/Housing Authority on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on forms available by the door in the Council Chambers.]

 

 

20.

REPORTS OF MEMBERS AND SPECIAL COMMITTEES (CC SA SOSA HA):

 

A.

Reports regarding conference attendance, if any.

CC SA SOSA HA

 

21.

CITY MANAGER/EXECUTIVE DIRECTOR REPORTS:

 

22.

REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS:

 

23.

ADJOURNMENT:

 

A.

The next regular scheduled meeting is on Tuesday evening, June 28, 2016, in the City Hall Council Chambers.

CC SA SOSA HA